Zahara Description
Zahara's cloud-based platform automates budget management and suppliers. It also allows for multi-level purchase approvals, delivery approvals, and invoice reconciliation and approvals. Zahara integrates seamlessly with the most popular accounting software, such as QuickBooks Online or Xero, to provide expanding SME's with real-time visibility and central control over their purchasing.
Zahara can be used for controlling spend within an organization. We can take the initial request to purchase something and automate the approval and sending the PO to the Vendor. Deliveries can be received, invoices from vendors matched and processed before being exported to finance.
Zahara increases control and speeds up processing.
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Zahara Features and Options
Procurement Software
Zahara serves as a procure-to-pay solution designed for organizations seeking procurement oversight without the intricacies and expenses associated with large enterprise software. The platform features approved product catalogs, empowering you to dictate purchasing options and supplier choices, thereby directing expenditure towards preferred vendors across various locations, teams, projects, and entities. Each purchase request adheres to a uniform multi-step approval process and real-time budget validation, ensuring that policies are consistently enforced, no matter how dispersed your purchasing teams may be. Purchase orders are sent directly to suppliers, with invoices automatically matched against the order and delivery confirmation prior to approval and payment. Committed spending is monitored in real-time against general ledger codes, providing a thorough audit trail for every request, approval, invoice, and payment. Zahara seamlessly integrates with accounting systems such as Xero, Sage 50, Sage 200, QuickBooks Online, and MYOB. The implementation process is guided and efficient, typically taking weeks instead of months, backed by support based in the UK.
Billing and Invoicing Software
Zahara takes care of the invoicing process from the supplier's perspective, managing the invoices that your business receives. Instead of generating bills for customers, Zahara enables finance teams to efficiently capture, verify, approve, and process incoming invoices without the need for manual data entry. Suppliers send their invoices directly to Zahara's Invoice Inbox, where intelligent algorithms recognize the supplier, extract detailed line-item information, and match each invoice to its corresponding purchase order and delivery receipt. The invoices are then directed for approval based on site, department, project, or entity, and once approved, they are included in payment cycles, accommodating multi-currency transactions through Currencies Direct. The financial impact can be monitored throughout the entire process, and each invoice includes a comprehensive audit trail. Zahara integrates seamlessly with accounting systems such as Xero, Sage 50, Sage 200, QuickBooks Online, and MYOB, ensuring invoice data syncs effortlessly without any duplication of effort. The implementation process is streamlined to take just weeks rather than months, with dedicated support available from a UK-based team.
Purchasing Software
Zahara is an innovative platform designed for managing purchases and purchase orders, ensuring that financial oversight is maintained before any funds are allocated, applicable across all locations, teams, projects, and entities. Employees can swiftly submit purchase requests using pre-approved product catalogs, allowing for control over what items can be purchased and from which vendors. These requests undergo a multi-tiered approval process with real-time budget insights, enabling approvers to understand the effects on departmental and project finances prior to giving their approval. Once a purchase order is sanctioned, it is sent directly to the supplier, and upon receipt of goods, transactions are logged within Zahara. This means that when invoices arrive, they are seamlessly matched with the corresponding order and receipt. The system tracks both committed and pending expenditures in real-time against general ledger codes, complete with a comprehensive audit trail for every request and approval action. Zahara is compatible with various accounting software, including Xero, Sage 50, Sage 200, QuickBooks Online, and MYOB. The implementation process is streamlined and typically takes only weeks, supported by a dedicated team based in the UK.
Accounts Payable Software
Zahara streamlines the accounts payable process, managing everything from purchase orders to supplier payments, allowing AP teams to efficiently handle a larger volume of invoices while minimizing administrative tasks, follow-ups, and data re-entry. Invoices from suppliers are sent directly to Zahara's Invoice Inbox, where advanced AI technology identifies the supplier, extracts itemized details, and performs a three-way match with the corresponding purchase order and delivery receipt. Once matched, invoices are channeled through intricate approval workflows based on site, department, project, or entity, ultimately leading to payment runs that include multi-currency options through Currencies Direct. Since spending is authorized at the purchase order level, the invoices received are predictable, resulting in fewer inquiries and discrepancies. Each step of the process is documented with a complete audit trail, and seamless integrations with platforms like Xero, Sage 50, Sage 200, QuickBooks Online, and MYOB eliminate the need for duplicate data entry. The implementation process is quick, taking only weeks rather than months, supported by a dedicated team based in the UK.
Zahara Lists
Vendor Invoice Management
Zahara streamlines the management of supplier invoices through a centralized process that covers everything from receipt to payment. When vendor invoices are sent to Zahara’s Invoice Inbox, AI technology is utilized to recognize the supplier and extract detailed line-item information, eliminating the need for manual data entry. Each invoice undergoes an automatic three-way matching process with its corresponding purchase order and delivery receipt, allowing any discrepancies in pricing, quantities, or deliveries to be highlighted before approval. Invoices then proceed through a structured multi-step approval workflow, tailored by site, department, project, or entity. Once approved, invoices are incorporated into payment cycles, supporting multi-currency transactions with Currencies Direct. Each invoice is accompanied by a comprehensive audit trail, and seamless integrations with accounting systems like Xero, Sage 50, Sage 200, QuickBooks Online, and MYOB ensure that your accounting records remain accurate and up-to-date. The implementation process is efficient, taking mere weeks rather than months.
Zahara User Reviews
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Likelihood to Recommend to Others1 2 3 4 5 6 7 8 9 10
A great product Date: Mar 11 2020
Summary: Very happy with the product as a whole. It is one we intend to keep using and would be happy to recommend.
Positive: Ease of use and once setup it just works. It's hard to fault.
Negative: The user administration interface is a little clunky and could do with an overhaul
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Likelihood to Recommend to Others1 2 3 4 5 6 7 8 9 10
Zahara is everything I needed Date: Mar 09 2020
Summary: Really easy to setup and use. Started on the 30-day trial, got a demo and then signed up. The team are helpful; quickly answered my questions and responded to me well. Great value for money and some really helpful features.
Positive: - Dashboard is easy to use
- Approvals processes are great (saves me going to other people and asking them, its just done)
- Creating custom invoice templates in the software makes it a lot easierNegative: Nothing yet, it is really sorting out our issues.
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