Swapste Description

Swapste is an economical solution for workforce and scheduling management tailored specifically for independent hospitality establishments like pubs, bars, restaurants, and cafés. This comprehensive software integrates various features such as weekly schedules, shift cover options, direct swaps, holiday management, GPS-enabled clocking in and out, attendance tracking, payroll-ready reports, and labor cost planning into one seamless platform.

With Swapste, managers can efficiently coordinate staff shifts, approve cover requests and swaps, handle time-off requests, address attendance concerns, and export verified hours for payroll processing. Additionally, the Smart Labour feature allows users to compare planned wage expenses against anticipated sales, followed by an analysis of actual wage expenditures versus real sales throughout the week.

Priced at £24.99 per venue each month and accommodating unlimited staff members, Swapste offers a 30-day free trial and does not require a long-term commitment. The setup of initial rotas and training is also included, making it ideal for hospitality teams seeking a more organized solution than traditional spreadsheets and messaging platforms, all without the complications of enterprise-level software or per-user fees. Furthermore, this system empowers teams to manage their workforce effectively while streamlining operations and enhancing overall productivity.

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Droppah allows businesses to manage staff rosters and track time, allowing them to optimise coverage while controlling costs. - Manage your rosters anywhere with a cloud system Monitor employee overtime in order to keep track of labour costs. - Email shifts to employees and download rosters for printing - Set availability of staff and sync with payroll to ensure accurate rostering - Drag and drop functionality allows you to easily add, edit & swap shifts. - Save money on wages by monitoring staff breaks and attendance with a photo clock app Use Droppah data to ensure the right number of staff is on at the correct time - Create a roster that matches your business schedule, whether it is weekly or otherwise
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Pricing

Pricing Starts At:
£24.99/month
Pricing Information:
per venue, price decreases with more sites
Free Trial:
Yes

Integrations

View Integrations

Reviews - 1 Verified Review

Total
ease
features
design
support
See More Reviews Write a Review

Company Details

Company:
Swapste
Year Founded:
2026
Website:
swapste.com
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Media

Weekly rota view

Weekly rota view

Weekly rota view smart-labour-planning -payroll-workbook-summary request-cover -manager-cover-approval
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Product Details

Platforms
Web-Based
Types of Training
Live Training (Online)
In Person
Customer Support
Online Support

Swapste Features and Options

Employee Scheduling Software

Appointment Management
Automated Scheduling
Calendar Management
Employee Database
Group Scheduling
Messaging
Mobile Access
Payroll Management
Reporting/Analytics
Resource Management
Schedule Distribution
Scheduling
Shift Scheduling
Shift Swapping
Time Clock
Time Tracking
Vacation / Leave Tracking

Swapste User Reviews

Write a Review
  • Name: Jed B.
    Job Title: Bar manager
    Length of product use: Less than 6 months
    Used How Often?: Daily
    Role: User, Administrator
    Organization Size: 1 - 25
    Features
    Design
    Ease
    Pricing
    Support
    Likelihood to Recommend to Others
    1 2 3 4 5 6 7 8 9 10

    Exactly what we needed

    Date: Sep 22 2026

    Summary: Swapste has massively streamlined many aspects of our back of house process. It’s allowed us to see analytical data we previously wouldn’t have had access to efficiently. Enabling us to cut costs and focus our finances more efficiently.

    Positive: Labour planning helped me control costs better without guess, Swapste took away the headache of constant messaging, easy to use rota for managers and staff. Made payroll much easier at the end of the week. Visibility of staff and shift issues after the rota had been distributed

    Negative: With Swapste being so young, there is extras which I would like to have, like payroll integration, although I have been told this is on the roadmap for Swapste,

    Read More...
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