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Description

GearDex serves as a comprehensive cloud platform designed for photographers, videographers, studios, and rental teams to efficiently manage their camera equipment and business operations. This innovative tool keeps extensive and searchable records for a wide variety of gear, including camera bodies, lenses, filters, drones, lighting equipment, and accessories, capturing essential information such as serial numbers, specifications, purchase details, market values, condition, storage location, photos, receipts, manuals, and warranty documents. With features like CSV import and AI-assisted Smart Add, users can easily create or modify item records, while the reporting function aids in generating valuation reports and insurance documentation. Additionally, GearDex allows users to construct gear rigs and showcases, organize shoot planning and packing lists, as well as oversee gear loans and maintenance schedules. The studio functionality enhances collaboration by providing team access, an availability board, recurring maintenance tracking, as well as APIs and webhooks for integration, in addition to facilitating client bookings, quotes, and invoicing. Furthermore, GearDex offers client galleries and customizable photography websites to enhance user engagement. Accessible through any web browser, the platform also provides dedicated desktop applications for both macOS and Windows, along with mobile access via iPhone, iPad, and Android devices for on-the-go management. This versatility ensures that users can efficiently manage their photographic endeavors from virtually anywhere.

Description

Streamline, systematize, and enhance your photography business with our dedicated software tailored for wedding and portrait photographers, enabling you to efficiently manage jobs, tasks, clients, and correspondence. You can either design personalized workflows for each type of shoot or utilize the pre-built templates available in ShootZilla for a fast setup. With the built-in contact form, all inquiries from your website are seamlessly directed to ShootZilla, allowing for quick responses with a single click. By batching your workflow tasks, you can improve productivity and minimize overhead, aided by a comprehensive tasks overview. The visual calendar provides a clear view of upcoming events and synchronizes with your personal online calendars, such as Google, iCal, or Outlook. Additionally, you can craft your own email templates or choose from an array of pre-loaded options, ensuring you’ll never have to write the same email multiple times. All records of your past clients are conveniently available on your contacts page for easy access. Furthermore, our templates support multiple languages, including English, Dutch, French, German, and Swedish, and we welcome requests to incorporate additional languages as well. Take control of your photography business and watch as your efficiency soars!

API Access

Has API Yes 

API Access

Has API No 

Screenshots View All

Screenshots View All

Integrations

Google Calendar Yes 
Cash App Yes 
Microsoft Outlook No 
Model Context Protocol (MCP) Yes 
PayPal Yes 
Square Payments Yes 
Stripe Yes 
Venmo Yes 

Integrations

Google Calendar Yes 
Cash App No 
Microsoft Outlook Yes 
Model Context Protocol (MCP) No 
PayPal No 
Square Payments No 
Stripe No 
Venmo No 

Pricing Details

$4/month
Starter: Free. Up to 25 items, 3 shoot plans, 25 AI actions a week, 1-page site, 1 client gallery (250 MB), 1 gear document.
Pro: $4/month or $39/year. Unlimited items, documents and warranty alerts, reports and insurance PDF, rig builder and QR labels, full shoot planning, client CRM, 5-page site with custom domain, 3 open loans, 150 AI actions a week.
Studio: $19/month or $179/year. Unlimited loans, maintenance, availability board, team workspace (10 seats), online booking with Google Calendar sync, quotes, contracts and invoices, 10 active galleries (10 GB each), API, webhooks and MCP, unlimited AI actions.
Every plan can export its data (ZIP, JSON, CSV). No setup fee. Prices in USD.
Free Trial No 
Free Version Yes 

Pricing Details

$24 per month
Free Trial No 
Free Version No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App No 
iPad App No 
Android App No 
Windows Yes 
Mac Yes 
Linux No 
Chromebook No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App No 
iPad App No 
Android App No 
Windows No 
Mac No 
Linux No 
Chromebook No 

Customer Support

Business Hours No 
Live Rep (24/7) No 
Online Support Yes 

Customer Support

Business Hours Yes 
Live Rep (24/7) No 
Online Support Yes 

Types of Training

Training Docs Yes 
Webinars No 
Live Training (Online) No 
In Person No 

Types of Training

Training Docs Yes 
Webinars No 
Live Training (Online) Yes 
In Person Yes 

Vendor Details

Company Name

GearDex

Founded

2025

Country

Irvine, California, United States

Website

geardex.app/

Vendor Details

Company Name

ShootZilla

Founded

2013

Country

Netherlands

Website

www.shootzilla.com

Product Features

Photography Studio

Appointment Scheduling Yes 
Billing & Invoicing Yes 
Client Management Yes 
Contract Management Yes 
Event Management No 
Marketing Management No 
Order Management No 
Project Management No 
Proposal Management Yes 

Product Features

Photography Studio

Appointment Scheduling Yes 
Billing & Invoicing No 
Client Management Yes 
Contract Management No 
Event Management No 
Marketing Management No 
Order Management Yes 
Project Management Yes 
Proposal Management No 

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