Best Accounts Payable Software for Windows of 2025

PairSoft offers top-tier Accounts Payable Automation that revolutionizes AP departments into streamlined, digital operations. Fully integrated with ERP systems such as NetSuite, Dynamics, and Sage Intacct, it automates every aspect of the AP process—from capturing invoices and performing 3-way matching to managing approvals and maintaining audit trails. This automation minimizes errors, speeds up processing times, and enhances financial oversight. Utilizing AI-powered OCR, real-time purchase order validation, and compliance with eInvoicing standards, PairSoft fosters better supplier relationships, reduces processing expenses, and improves visibility into spending. Finance teams across various sectors rely on PairSoft to upgrade AP processes, enforce company policies, and facilitate scalable, remote-friendly finance operations.

Ease the strain of monotonous duties and prolonged invoice approvals by utilizing accounting automation. This solution enables you to efficiently capture, authorize, and process payments, all while effortlessly connecting with your ERP system.

Zil Money offers: Pay By Credit Card: Use credit cards even when your vendors don't accept them. ACH Payment: Make one-time or recurring ACH/RTP payments in one click. Wire Transfers: Send money electronically from one financial institution to another. Bill Pay: Pay & schedule bills online, managing supplier payments & reducing risk. Digital Checks: Digitize your paper checks and make your payments via email or text. Software Integrations: Integrate Zil Money with your accounting and payroll software. Cloud Bank: Open an online bank account with ZilBank.com. Streamline your payment management & save Check Printing: Drag and drop to instantly create checks & print using any printer. Payment Link Create and send a secure URL for customers to make online payments easily. The platform enables businesses to fund payroll by credit card, pay vendors by credit card, pay using a credit card without a payee fee, pay by credit card & receiver gets funds as a wire transfer or ACH. Payroll funding by credit card: avoid cashflow problems during paydays, preserve cash, earn rewards

Multi-Entity Accounting Built for Growth Gravity Software is a modern, cloud-native accounting platform designed for companies that have outgrown basic solutions like QuickBooks or outdated legacy software such as Sage 50. Built on the Microsoft Power Platform (Dynamics 365), Gravity combines robust financial management tools with enterprise-level scalability — without the high cost or complexity of traditional ERP systems. 🎈 Multi-entity and multi-location accounting 🎈 Power BI reporting and real-time dashboards 🎈 AP automation and multi-level approvals 🎈 Full visibility across business entities 🎈 Unified platform for financials, sales, and operations Trusted by organizations across real estate, family offices, healthcare, hospitality, professional services, and nonprofits, Gravity Software helps growing companies gain control, reduce inefficiencies, and scale with confidence. 👉 Explore more at gogravity.com

Zahara's cloud-based platform automates budget management and suppliers. It also allows for multi-level purchase approvals, delivery approvals, and invoice reconciliation and approvals. Zahara integrates seamlessly with the most popular accounting software, such as QuickBooks Online or Xero, to provide expanding SME's with real-time visibility and central control over their purchasing. Zahara can be used for controlling spend within an organization. We can take the initial request to purchase something and automate the approval and sending the PO to the Vendor. Deliveries can be received, invoices from vendors matched and processed before being exported to finance. Zahara increases control and speeds up processing.

The Accounts Payable functionality of OmegaCube ERP streamlines the invoicing and payment workflow, facilitating swift and seamless transactions with vendors and suppliers. Notable features of the AP module encompass: - Generation of credit memos automatically in response to returned purchases - Reconciliation of invoices against received goods - Options for batch processing as well as manual payment handling - Automatic calculation of applicable discounts - Management of down payments - Capability to print checks for vendors via laser printers, dot-matrix systems, or alternative printing methods. And much more.

Odoo is an open-source, fully customizable and extensible software that includes hundreds of professionally designed business applications. Odoo's intuitive database can meet most business needs including CRM, Sales, Projects, Manufacturing, Inventory, Accounting, and Accounting. Odoo is a software solution that can be used to meet all company needs, regardless of size or budget. Odoo's seamless design makes it easy for businesses to become more efficient and save time. Each module is interconnected to offer a seamless experience from one app to the next. Users can automate many tasks that would otherwise require manual inputs to multiple applications. Odoo enables teams to collaborate with each other from one platform, allowing them to keep all business functions in one place.

The Square 9 AI-powered intelligent information processing platform takes the paper out of work and makes it easier to get things done with digital workflows that automate many aspects of how you work today. We make it easy by extracting information from scans or PDFs, storing documents in a searchable archive, and building digital twins of your current processes through graphical workflows.

FundView Accounts Paiable streamlines your organization's payable processing. It allows for simplified vendor management, invoice entry and payment processing. Integration for payroll-related payments, utility/court refunds and budget validation. FundView Accounts payable is a web-based service that allows your organization to manage invoices, vendors, and payments better. User-definable invoice templates, attachments of image and document, simplified payable management with approval levels, comprehensive reporting, and streamlined billing. Interface to consolidated cash for easy payment processing and cash management. Comprehensive reporting, with the option to analyze by vendor, period or department.

OnlineCheckWriter.com- powered by Zil Money is a financial technology company, not a bank or an FDIC member. OnlineCheckWriter.com offers banking services through partnership with FDIC member banks Silicon Valley Bank, Texas National Bank, and East-West Bank. Also, online banking doesn't require any minimum balance and opening deposit charges. Take advantage of Overnight Check Mailing with Tracking for Secure payments: simply create your checks, click send, and OnlineCheckWriter.com- powered by Zil Money will print and mail your checks via FedEx overnight. Benefits: • Cloud Banking • Free Business Checking Account • ACH • Wire Transfers • Check Printing • e-Checks • Checks by Mail • Pay and Get Paid Instantly • Payroll Management • Invoice and Bill Pay • Bank Reconciliation • Accounting Software Integration

NolaPro is an ERP-level accounting, order tracking, inventory, and payroll system developed in Linux that can compete with much more expensive options. It can be customized and scaled to fit any business size, unlike any other accounting program. Cloud version is available for those who prefer a more hands-off approach. However, it can be downloaded locally on Windows and Linux platforms for those who prefer greater control and security. Fulfillment & Service Order Management, AP and AR, CRM, General Ledger. Payroll, Timeclock, B2B Portal (for secure client invoicing payments) and integration to many 3rd-party apps. Or request your own! NolaPro supports multi-currency and offers tons of options & additional features. It also comes fully loaded with more than 150 standard reports. CNet, Entrepreneur Magazine, TechRepublic and The Linux Journal all agree that NolaPro offers flexibility, features, and pricing that provide unmatched value and efficiency in managing your business.

Adminsoft Accounts, a Windows-based accounts system, is specifically designed for small businesses. It is an accrual-based double entry, multicurrency, multi-user, accrual-based system. It manages customer and supplier accounts, all related transactions and general ledger, stock control and payroll (depending on the country), as well as human resources. It was first published in 2007 and has since been used by thousands around the globe.

SoftCo Accounts Payable Automation processes all PO and non-PO supplier invoices electronically from capture and matching to invoice approval and query management. SoftCoAP delivers unparalleled touchless automation by incorporating unique AI technologies to minimize the number of supplier invoices that require manual intervention. The result is 89% processing savings. SoftCo is a global organization with offices in the USA, Ireland, the UK, and the Nordics. SoftCo is SOC 1 and SOC 2 audited, ISO 27001 and SAHKE2 certified in addition to being a Microsoft Gold Partner and AWS Advanced Technology Partner. Over one million business users worldwide across all industry sectors use SoftCo solutions including SunnyD, the Finnish Government, Primark, Patagonia and PwC.

Tradogram is an all in one procurement management software. Businesses use Tradogram to track their spending and manage all aspects of their purchasing process. Trusted by finance and procurement teams for real-time visibility to data and streamlining workflows that provide insight into spending. Users have reported an average of 20% savings and 3X higher efficiency. You don't have to wait! Get your free account now to access tools such as Supplier Management, Items Catalog and Approvals Workflow, Requisitions Tracking, Delivery Tracking and Invoices Matching. You can seamlessly integrate Tradogram into your favorite accounting and ERP system like Netsuite, Quickbooks, Netsuite or SAP.

Divvy's seamless expense management software is combined with business cards, so you don't have to process another expense report. Divvy allows you to leverage faster expense reporting, enforceable spending budgets, and a single platform that provides real-time visibility into all your spend. Are you ready to streamline and gain more control over your spend management? Get Divvy today and empower your team to save time (including your own). Divvy gives their customers a strong credit line that makes it virtually impossible to go over budget. Divvy makes it easy to avoid costly expense resorts and simplifies the AP process - all for no cost.

QuickBooks Online is the most widely used accounting software in the entire world. QuickBooks Online simplifies accounting. Accounting software for small businesses that is #1 makes it easy to track receipts, income, transactions and more. You can take photos of receipts to link them with expenses. Our agents are available to answer any questions you may have about QuickBooks. Keep your business running smoothly by using the apps that you love. QuickBooks Online is compatible with PCs, Macs, tablets and phones. Click the link to get a 30-day free trial, and 50% off for your first three months. QuickBooks is more than just accounting software. QuickBooks helps you keep track of your income and expenses so that you can prepare for taxes. Customers save an average of $3,534 per year. Need more help? QuickBooks Live helps you to stay organized and ready for tax season. QuickBooks Mobile is a mobile application that helps you run your business anywhere, anytime.

Procurify is the Intelligent Spend Management company. We’re on a mission to give all organizations unprecedented visibility and control over their business spend. By bringing more spend under management in one procure-to-pay solution, our customers capture unified spend data that can be harnessed to realize millions of dollars in time and cost savings. Procurify is trusted by hundreds of customers worldwide to manage over US$30 billion dollars of organizational spend.

AccountMate provides tailored accounting solutions specifically designed for your expanding business needs. With our specially modified ERP software, you can secure a significant advantage in the market. This system is built to support hundreds of users at the same time and boasts an improved user interface along with powerful features that ensure usability and adaptability. Additionally, utilizing the AccountMate Enterprise Software Development Kit allows for extensions and modifications to the source code, granting you the ability to personalize the software in alignment with your operational workflows. This adaptability is key as it lets your business evolve seamlessly over time. Furthermore, our product is ideal for small enterprises that seek the reliability and performance of SQL Server without the burden of SQL Server licensing fees, accommodating up to five users simultaneously. It maintains a consistent user interface and user-friendly design while still being extendable and modifiable through our dedicated development tools. In this way, AccountMate ensures that your accounting solutions grow alongside your enterprise.

Airbase is the top-ranked modern spend management platform for businesses with 100-5,000 employees. It’s the best way to control spending, close the books faster, and manage financial risk. Airbase’s powerful and user-friendly software combines accounts payable automation, expense management, and corporate cards into a package that employees, accounting teams, and vendors love to use. It seamlessly integrates into the most popular general ledgers including NetSuite, Sage Intacct, and more. Our approach to guided procurement ensures that all purchases — from initial requests to payment and reconciliation — make it easy for all employees to buy what they need while giving all necessary stakeholders in the loop. Airbase’s modern approach to spend management brings efficiency to complex business processes and accounting needs like support for multi-subsidiaries, multi-currency, and purchase orders. Flexible intake forms and approval workflows ensure full stakeholder oversight across multiple buying scenarios. Build a culture of spend compliance and control your destiny by using Airbase.

GnuCash is designed to be user-friendly while also being robust and adaptable, enabling users to manage their bank accounts, investments, and financial activities like income and expenditures. With an interface as simple and straightforward as a checkbook register, it adheres to professional accounting standards, guaranteeing accurate reporting and balanced financial records. The entire project relies on the efforts of dedicated volunteers for its development, maintenance, documentation, and translation. We encourage your participation in helping to translate GnuCash into your language through Weblate. Each transaction in the system requires that one account is debited and another credited for the same amount, ensuring that the financial records remain balanced, where the total of income minus expenses equals the total of assets minus liabilities. Furthermore, GnuCash's checkbook-style register offers a tailored, convenient, and familiar way to input financial transactions, making the process even more accessible. Your contributions can help enhance this valuable tool for users worldwide.

Process Fusion 360, previously known as CapturePoint and UniPrint, is a secure cloud-based platform that assists organizations in automating their business processes involving documents, printing, and digital information. This innovative solution enables a smooth hybrid work environment, whether employees are working remotely or in an office, thereby streamlining document workflows, enhancing team collaboration, and driving improved business results. Users can efficiently process, route, and print documents in a manner that is timely and traceable. Additionally, it simplifies workflow procedures and provides enhanced visibility throughout the document lifecycle. With connected workflows among internal team members, clients, and partners, the platform fosters better communication and efficiency. By integrating intelligent capture, document process automation, and cloud printing technologies into one comprehensive digital platform, organizations can effectively eliminate manual processes and the complexities of traditional print management. Furthermore, this unified approach allows for greater scalability and adaptability to meet evolving business needs.

Axelor is an Open Source ERP, CRM, and BPM that can be easily customized. It includes more than twenty business applications. You will enjoy a modern design and intuitive navigation. Axelor is a new management solution that combines simplicity, efficiency, and ease of use. Axelor offers unparalleled flexibility and a new way to manage your business. Using the integrated BPM you can adapt in real-time, with very few configurations and very few custom development your application to business change.

Affinda’s Invoice Extractor lets you easily extract data from even the most complex invoices. Quickly and successfully process batch of invoices in PDFs, DOC, PNG, and JPG. Affinda Invoice Extractor recognises 50+ fields on the first go – and it only gets better from there.

ICM Document Solutions offers APCenter, a cloud-based accounts payable solution that streamlines the entire accounts payable workflow, from capturing invoices to approval and generating reports. By utilizing APCenter, businesses can adopt best practices in accounts payable, which enhances transparency, shortens cycle times, and improves compliance adherence. Additionally, APCenter includes an intuitive dashboard that enables users to efficiently manage their tasks, making the accounts payable process even more effective. This user-friendly interface contributes to a significant reduction in processing times, ultimately benefiting the overall financial operations of organizations.

The Client Write-up feature of the Accounting Xpert Enterprise Edition sets a benchmark for write-up software in today's market. Designed to be user-friendly, quick, and effective, it is well-supported by thorough documentation and online tutorials. This comprehensive integrated system includes modules for Write-up, Bank Reconciliation, ATF Payroll, and W2/1099 Laser processing, making it suitable for a wide array of clients and adaptable to practices of all sizes. Xpert's Client Write-up software not only delivers standard capabilities but also offers numerous advanced functionalities, such as the elimination of monthly closings, the ability to edit transactions at any point with complete audit tracking, and the option to re-run reports for any date range, encompassing multiple years. Additionally, users can print reports as PDF files, automatically send them via email or fax, and integrate seamlessly with external software like Microsoft Word for compilation letters and Excel for data visualization. The software also supports data export to tax applications and importing from external programs, including QuickBooks, making it an incredibly versatile tool for accounting professionals. Overall, Xpert’s extensive feature set ensures that it meets the diverse demands of modern accounting practices.