Xap Childcare Description

Our comprehensive childcare management software empowers you to devote your energy to nurturing meaningful connections with parents, educators, and children, rather than drowning in administrative tasks and paperwork. Seamlessly oversee your waiting list and enrolment procedures using our specialized Waiting List Module. You can efficiently manage staff across multiple centers, granting varied permission levels tailored to what each individual needs to access within the childcare management app. Keep meticulous records of immunizations and allergies for every child, and effortlessly generate reports to maintain updated information. Plan engaging experiences and programming tailored by room, age group, and learning environment, while also taking the time to document observations and evaluate your childcare management program. With the ability to switch between various centers using a single login, you can instantly access the dashboard and monitor statistics across all locations using our robust CCSS childcare management software, which ultimately streamlines your operations and enhances the quality of care provided. This innovative tool not only simplifies management tasks but also fosters a collaborative environment for everyone involved in the childcare journey.

Xap Childcare Alternatives
Procare Reviews
Procare
(3413 Ratings)
Procare is the most widely used child care management solution for child care centers, before and after school programs, and youth organizations to ease the burdens of running a business, coordinating staff, communicating with parents, and educating their children. ADMINISTRATION Manage every aspect of your center or multi-centers, all in one cloud-based, integrated platform. COMMUNICATION Keep your staff and parents connected on all milestones and activities, whether by phone, email, text, or the app, creating an environment of exceptional child care. BILLING AND PAYMENTS Automated billing and payment collection, making it convenient for parents while providing integrated, real-time data and functionality for providers. FINANCIAL MANAGEMENT Central real-time view of all financials and receivables for the center through the integrated dashboard. LESSON PLANNING Create lesson plans, student assessments, and manage lessons by classroom without the stress and time-consuming task of outdated paper formats. MOBILE APP An easy-to-use app that is fully integrated, for staff and family engagement, allowing centers to stay connected with families. AND MORE.. That’s why over 40,000 customers choose Procare.
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Famly Reviews
Famly
(325 Ratings)
Nobody enters early childhood education to fill out forms or manage spreadsheets. Famly replaces outdated childcare systems with one platform that automates the admin — from digital enrollment and billing to staff planning and instant parent messaging. Designed for real-world efficiency, Famly is trusted by over 7,000 centers worldwide to streamline daily operations and reduce repetitive tasks. Built with usability and scalability in mind, Famly helps you focus on people — not paperwork. More time with kids. Fewer manual tasks. Famly makes it possible.
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HiMama Reviews
HiMama
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HiMama Preschool & Child Care App provides a simple-to-use software solution to child care programs. HiMama Preschool & Child Care app provides powerful reporting and management tools to parents, directors, educators, and other stakeholders. It makes it easy to share and document children's activities, including learning and development achievements, as well as funny moments. HiMama Preschool & Child Care App features include attendance management, meal tracking, events calendar and lesson planning. It also offers parent text messaging, real time parent communications, and parent notification.
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VirtuClock Reviews
VirtuClock
(11 Ratings)
Virtuclock helps childcare providers, preschool, or church programs handle student enrollments and automate administrative tasks on one easy-to-use platform. All essential features you need without slowing down your busy day! Self-check-in kiosk and time tracking systems - automate late fees, timesheet records, track payments, group announcements & notifications, individual & broadcast text & email messaging, accept parent signatures on sign-in, contactless check-in, and much more. Make the switch and become completely paperless! We offer a Personalized customer service experience, Free Trial, Setup, Training & Support. Sign up now and start using today. No demo to download, no wait time. Easy!
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Integrations

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Reviews - 2 Verified Reviews

Total
ease
features
design
support
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Company Details

Company:
Xap Technologies
Headquarters:
Australia
Website:
xap.net.au

Media

Xap Childcare Screenshot 1
Xap Childcare Screenshot 1 Xap Childcare Screenshot 2
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Product Details

Platforms
Web-Based

Xap Childcare Features and Options

Child Care Software

Billing & Invoicing
Calendar Management
Check-in / Check-out
Child Care Center
Daily Reports
Employee Management
Food Program Records
For Preschools
Home-Based
Immunization Records
Lesson Plan Management
Mailing List Management
Menu Planning
Online Registration
Parent / Child Records
Parent Portal
Payment Processing
Photo Gallery
Text Messaging
Volunteer Management
Wait List Management

Xap Childcare User Reviews

Write a Review
  • Name: Anonymous (Verified)
    Job Title: User
    Length of product use: 6-12 Months
    Used How Often?: Daily
    Role: User, Administrator
    Organization Size: 1 - 25
    Features
    Design
    Ease
    Pricing
    Support
    Likelihood to Recommend to Others
    1 2 3 4 5 6 7 8 9 10

    Xap Childcare review

    Date: Jun 19 2024

    Summary: Do not use!!! If you are looking at transferring to this system please save yourself the absolute pain

    Positive: Nothing. It has been the worst app to use in a childcare environment, experienced constant problems and no solutions.

    Negative: Constant lag, never shows accurate headcount, never ending issues.

    Read More...
  • Name: Debbie T.
    Job Title: CFO
    Length of product use: 6-12 Months
    Used How Often?: Daily
    Role: User, Administrator, Deployment
    Organization Size: 1 - 25
    Features
    Design
    Ease
    Pricing
    Support
    Likelihood to Recommend to Others
    1 2 3 4 5 6 7 8 9 10

    Worst Software I have ever used from a financial perspective

    Date: Jan 07 2024

    Summary: Wish we had the time to change to a new software product, process to change to this software was very time intensive, almost everything had to be manually entered into a spreadsheet or manually entered into the software after it went live.

    Positive: No pros, haven't found anything that we like about this system and almost dread logging in to do work.

    Negative: Whoever wrote this program has never operated a childcare facility financials.
    * can't charge fees in advance unless everyone is on the same schedule so you can't have parents that pay fortnightly/monthly in advance
    * doesn't have a re-enrolment feature
    * can't recognise Proda updates
    * revolves around invoices being produced each week so you can't run a statement in advance
    * if invoices fail and are rescheduled and then paid it doesn't recognise this and adjust the current invoice if it has already been issued - other systems just direct debit the outstanding balance but this system revolves around the invoices.
    * the Start strong deductions were a nightmare, have to be done each week and you have to check each family individually for a change in CCS
    * help topics are helpful once you can find what you are looking for, have to search numerous topics until you find what you are looking for
    * support is slow and often doesn't answer the question

    Read More...
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