Best Free Meeting Room Booking System Software of 2025

Robin’s workplace platform is built with hybrid work in mind and has specialized tools for visitor management, meeting room management, and flexible desk booking, including: - A streamlined experience for office visitors - Actionable insights on capacity trends - Team-by-team stats - Meeting room usage - In-depth reporting for more granular analytics Get everything you need to manage your workplace, help people find coworkers and conference rooms, and welcome guests to the office.

Skedda is the world's leading space-scheduling platform for your workplace. Our infinitely-customizable platform allows for the automation of complex and time-consuming booking tasks, which leads to better space management. We allow your teams to focus on work that matters, by removing the hassle of manually managing all things 'space-scheduling'. 1000's of organizations like Mercedes-Benz, Siemens and Harvard University are already using Skedda to help them do just that! No matter the size of your organization, Skedda eliminates logistical headaches. Experience our award-winning platform today. Skedda's platform features are complex scheduling automation, interactive maps, floorplans, mobile capabilities, calendar sync, a tablet view, SSO support, and user management.

SimplyBook.me is a flexible online booking system suitable for a wide range of service industries, including beauty, fitness, consulting, education, and healthcare. It enables clients to book services, purchase gift cards, packages, add-ons, and products. The system can be integrated into any website as a widget or you can get your own ready booking website provided by SimplyBook.me, with additional booking options via Facebook, Instagram, and Google Profile. What makes SimplyBook.me unique is its customizable approach, allowing businesses to select and pay for only the features they need, creating a personalized booking solution tailored to their specific requirements. Following are our 15 most popular custom features: 1. Intake Forms 2. Accept payments (online & onsite w. Tap to pay - Apple Pay/Google Pay) 3. Deposits 4. Facebook/Instagram integration 5. Google My Business integration 6. Coupons & Gift cards 7. Product Sales 8. Membership 9. Classes 10. Packages 11. Tickets 12. Related Resources 13. Video Meetings 14. Instagram photo gallery

Dibsido takes the chaos out of workplace bookings. With just one click in the app, your hybrid team can call “dibs!” on their favorite shared desks, parking spots, or meeting rooms. No more dealing with messy Excel sheets—Dibsido gives you the smoothest office management experience, from onboarding to daily use. One of the app’s standout features is its analytics mode, which lets companies track office utilization in real time. These data-driven insights help make strategic decisions, such as determining how much office space is really needed and pinpointing areas for cutting fixed costs. Dibsido easily integrates with commonly used corporate tools. Users can log in with their Google or Microsoft accounts and quickly set up notifications to be sent to platforms like Slack. Trusted by global companies like Toyota, Samsung, and Société Générale, as well as startups worldwide, Dibsido simplifies office management across industries. With a 4.8/5 rating on Capterra, G2, or GetApp, it’s one of the fastest-growing office management solutions in the market. Available as both a web solution and an app for iOS and Android, Dibsido gives hybrid teams the flexibility to book their spaces from anywhere.

Envoy is changing workplaces for hybrid work by safely bringing people together to connect, collaborate, and thrive. Envoy's workplace platform has revolutionized how companies welcome visitors, keep their employees safe, book conference rooms and desks, and manage deliveries in more than 14,000 locations around world. Envoy Visitors welcomes guests with more than 100,000 sign-ins per day. They also protect people, property, ideas, and their personal information. Envoy Protect ensures that employees are well and coordinates their schedules before they arrive on-site. Employees can reserve a desk at Envoy Desks for any day they are in the office to work with colleagues. Envoy Rooms is a simple way to book meeting rooms and free up space. Envoy Deliveries ensures that packages reach their recipients without any mailroom pile-ups.

WorkInSync is a SaaS solution that enables companies to establish hybrid workplaces and bring employees to office safely. With features such as employee scheduling, hotdesking and hotelling, conference room management, parking and cafeteria management, WorkInSync powers workplaces of the future and empowers employees to work anywhere, anytime. With WorkInSync’s Team Calendar, employees can make their office visits more productive by knowing beforehand which colleagues they can collaborate with. WorkInSync’s Vaccination Tracker, Health Questionnaire and Contactless Access Management enables companies to keep workplaces safe by only allowing eligible employees to visit the office. WorkInSync’s integrations with Microsoft365, MS Teams, Google Workspace, Slack, and multiple HRMS systems and identity providers allow companies to seamlessly add WorkInSync to their existing workflows. WorkInSync also comes with deep analytics and insights to improve productivity and efficiency of both employees and workplaces. WorkInSync is used by 350,000 employees at over 180 companies globally.

What is deskbird? deskbird makes hybrid work simple, saves costs, optimizes office space, boosts productivity, and fosters team collaboration—all in one easy-to-use app. Why is deskbird different? 📱 All-in-one: one app for desk booking & scheduling, no juggling required. ✅ Ridiculously easy: intuitive, no training needed—so simple a child could use it. 💪 Powerful yet simple: advanced analytics, AI, desk, and resource booking tools without complexity. 🤝 Built for teams: see when colleagues are in, making collaboration effortless. 🔧 Fits your needs: works with 200+ integrations like MS Teams, Outlook or Slack. How do you position yourself against your competitors? We are powering the offices of tomorrow through our USPs: 1. Smart resource management: one tool to manage desk and resource booking, reducing admin workload while maximizing space efficiency. 2. Deep integrations: it works with 200+ integrations, such as MS Teams, Outlook, or Slack. Our Open API ensures flexibility for custom needs. 3. Scalability without complexity: whether managing 50 or 5,000+ employees, deskbird adapts to dynamic workplace needs with real-time user provisioning (SCIM)—all with zero training required.

The essence of your culture lies in the people and locations that shape it. Enhance your team's workplace experience with a streamlined communication and space management platform. Appspace stands out as the sole solution that seamlessly combines digital signage, collaboration features, room scheduling, and other essential tools to keep your team engaged, whether they are in the office, working remotely, or on the move. Easily share important reports and updates using customizable templates that reflect your brand's colors and fonts. Ensure that content is published at the optimal time and place, adapting to your team's varied work environments. Access information from the office, home, or while commuting through intuitive applications that complement your current tools. Monitor the effectiveness of your communications, leveraging analytics to refine your engagement strategies. Simplify the management of office traffic to maintain a smooth flow in workplace locations, providing reassurance without adding complexity. Additionally, enhance meeting efficiency by quickly identifying available spaces and booking them in an instant. By integrating these features, your workplace can foster greater collaboration and productivity among teams.

GraceSoft is a simple church reservation system that allows churches to manage their church gatherings, upcoming services, and events. Manage members check ins etc" A simple reservation software for churches that allows them to manage their visitors, members, check-ins and details. The church administration can determine the maximum capacity limits for each service, upcoming events, and church gatherings. It is very easy to use and can be reserved in three steps. Step 1 - Go to the church website and click the reserve seat button. Step 2 - Choose the service time and date. Step 3 - Enter the registered email and name. The booking process is complete. The confirmation mail will be sent to the user after the booking process. You can set up automatic reminder emails and schedule them to be sent before the service. 14-day free trial

Transform your team's workflow with a comprehensive collaboration platform that features an AI Companion. Enhance communication, boost productivity, make the most of in-person interactions, and foster employee engagement through Zoom Workplace. Establish valuable connections with a singular solution that encompasses meetings, team chat, whiteboarding, phone services, and much more. Eliminate unnecessary time spent switching between different applications, as Zoom Workplace delivers a smooth, automated experience accessible from both mobile devices and desktops. With its integrated functionalities, you can easily initiate calls or meetings directly from chat threads, collaborate on whiteboards from various locations, and check your colleagues' availability with just a glance. This unified approach not only simplifies tasks but also encourages a more cohesive and dynamic work environment.

Othership offers a comprehensive suite of solutions designed to enhance hybrid work policies, promoting collaboration and connectivity with its top-tier desk booking software. By addressing every aspect of hybrid work, users can leverage data and insights to effectively refine their workplace strategies. In addition to desk booking, Othership also manages visitor access and meeting room reservations while accommodating remote work and out-of-office arrangements on various days. This functionality allows administrators and HR professionals to utilize the gathered data for more informed future work planning. Furthermore, you have the option to trade workspaces via an associated platform, Othership On Demand, further expanding the flexibility of your work environment. Overall, Othership aims to create a more dynamic and responsive workplace ecosystem.

Bookafy is a comprehensive and automated booking solution designed for scheduling demos, service appointments, sales calls, and more. Featuring an elegant booking page as well as website integration, Bookafy empowers customers to manage their own appointments, settle payments, and effortlessly reschedule meetings and demos. With its user-friendly yet powerful interface, Bookafy boasts advanced online appointment scheduling tools that include enterprise-grade functionalities such as automated text reminders, mobile access for scheduling, options for class and group bookings, GoToMeeting integration, support for unlimited users, and additional features that enhance user experience. This platform is ideal for businesses looking to streamline their appointment management process and improve customer interactions.

Flexible and user-friendly scheduling platform that allows you to manage equipment, labs or meeting rooms, desks, consumables and amenities, people, and provides a wide range reporting & financial capabilities. QReserve: -Set up detailed rules for resource access Book forms for -Collect -Manage your projects -Manage and track consumable resources -Check-in/out bookings & auto cancel late or no-show bookings -Integrate existing Outlook & Google Calendars -Allow on-kiosk book from live maps/floorplans Book from a time slot you choose Invite guests to reservations and request RSVP's -Invoice and process payments -Check-in/out equipment equipped with integrated barcode readers -Access activity, actual usage and capacity data - and much more!

Enhance your workflows, optimize your operations, assist your members, and grow your business with Nexudus. By utilizing our comprehensive suite of solutions, integrations, and applications, you can fully leverage your resources through automation. Our extensive support network includes webinars, instructional videos, a rich learning database, and a dedicated onboarding team committed to facilitating your transition to our platform. Additionally, our Customer Support team is always available to ensure that you have the help you need and can enjoy a fulfilling experience with our services. You can create and send proposals to prospective clients, allow them to view specific details of upcoming contracts, and enable them to digitally sign documents or agreements. Utilize Floor Plans to gain a comprehensive overview of your space, showcasing available desks and offices while indicating where each of your users will be located. Furthermore, members and colleagues can conveniently reserve desks via the Floor Plans feature within the Members’ Portal, enhancing collaboration and flexibility in your work environment.

A platform that seamlessly integrates your workforce, projects, and environments, fostering meaningful interactions through enhanced in-person collaboration and community engagement. It is engineered to optimize the management of individuals, locations, and schedules, enabling your teams to operate more effectively. Desk booking becomes a breeze, allowing users to locate and secure the ideal workspace in mere seconds. All your meetings are consolidated in one interface, utilizing familiar calendar tools that your teams already rely on. Gain insights into the most suitable times and locations for gatherings, ensuring maximum clarity. Stay informed about visitors, their arrival times, and confirm that everyone present is accounted for and secure. The intuitive experience is designed to be user-friendly, making it a favorite among team members. Maintain a comprehensive overview of who is scheduled to work in the office or remotely, while quickly discovering available spaces based on occupancy or staff presence. Effortlessly coordinate time with colleagues by viewing their availability, allowing for improved decision-making and more efficient management of your hybrid workplace. Additionally, enjoy adaptable administrative controls that oversee office capacity and access, ensuring a well-organized environment for everyone involved. By enhancing visibility and simplifying coordination, this platform supports a productive and connected workplace experience.

Typically, office spaces were utilized around 40 percent of the time, a trend that shifted significantly following the lockdown and the subsequent changes to work practices. Enter MyDesk, a Danish platform designed to enhance the management of contemporary, adaptable work environments. Recognized as the go-to application for managing desks, meeting rooms, and parking, MyDesk stands out for its user-friendliness. Employees can conveniently reserve desks, meeting rooms, parking spots, and even lunches in the canteen ahead of their office arrival. This allows for more strategic planning of in-office days based on who will be present. With MyDesk, it’s simple to select a desk near desired colleagues, adjust the allocation of desks or meeting spaces based on actual demand, and leverage analytics to gain valuable insights. The intuitive desk booking system is specifically tailored to accommodate the needs of today's workplaces. Additionally, it features a visual interface for reserving meeting rooms that seamlessly integrates with Outlook and various display devices. Employees also benefit from access to parking facilities, electric vehicle chargers, and the canteen, enhancing their overall office experience. This comprehensive approach ensures that the modern workplace is both functional and accommodating for all staff members.

Removes uncertainty by delivering insights into the true utilization of your work environment. It aids in outlining the progression of your workplace transformation, turning various graphs and metrics into straightforward, actionable recommendations. By optimizing logistics and communication, it not only saves your organization both time and money but also enhances overall operational efficiency. Intelligent management of office areas and equipment minimizes waste and conserves valuable resources. Enhancing space efficiency can significantly lower costs associated with unused square footage. Our office design is tailored to resonate with your identity, accommodating your requirements while aligning with your aesthetic preferences. This approach allows for increased occupancy of the workspace, simultaneously enriching the experience for all users. A well-designed office space serves as an essential asset for innovative thinkers and dedicated professionals, fostering collaboration and creativity among team members. Ultimately, the right workplace design can transform not just the physical space, but also the culture and productivity of an organization.

Mapiq stands out as the leading platform for enhancing workplace experiences, empowering individuals to optimize their daily routines while helping organizations adapt their physical spaces to meet the evolving demands of the modern work environment. Its user-friendly design and straightforward deployment process have made it a favorite among employees who appreciate its functionality. Transform your workspace from a mere obligation into an attractive hub for collaboration and creativity. Our comprehensive platform facilitates the management, experience, and optimization of your workplace, featuring seamless integration with your existing corporate IT systems, tailored development options as necessary, and a top-tier team along with a robust partner network to ensure your journey is successful. In the context of hybrid work, new challenges have emerged, including diminished connections, a weakened community spirit, and uncertainty about making changes without sufficient data. Mapiq addresses these issues by offering data-driven insights and administrative capabilities to support a wide range of initiatives, ultimately fostering a more connected and engaged workforce. By leveraging Mapiq, organizations can not only adapt to current trends but also anticipate future developments in workplace dynamics.

Our software revolutionizes the hybrid workspace by simplifying everything from desk allocations to meeting room arrangements, thereby improving employee satisfaction and boosting productivity. By delivering data-driven insights, Inspace provides leaders with essential tools to enhance space efficiency and foster a harmonious work environment. Businesses, both large and small, utilize this platform to enrich their hybrid work experience while gathering valuable data regarding office usage patterns. This solution bridges the gap between individuals, technology, and the workspace, ensuring seamless connectivity regardless of location. You can choose from a wide array of pre-built integrations or utilize our custom API to create the ideal solution tailored to your specific requirements. Additionally, with Inspace's flexible integration options, you can transform your workplace into a more efficient and collaborative space. Dive into various categories of productivity-enhancing integrations that will not only streamline workflows but also elevate the overall workplace experience for everyone involved.

A cloud-based Integrated Workplace Management Software (IWMS) offers organizations a robust solution for all their workplace management needs. Rather than requiring employees to install multiple applications, streamline the transition back to the office with a single, user-friendly platform designed for efficient office space management. This tool allows you to oversee the demand and availability of spaces, handle last-minute cancellations, and manage no-shows while maintaining control over all aspects of your resources. Gain instant access to the contact information of employees, vendors, and other essential business partners without the hassle of waiting for communication to reach you. UrSpayce’s cutting-edge SaaS platform seamlessly combines over seven products into one integrated solution, catering to users on mobile, web, kiosk, and API, with a goal of fully digitizing workplaces by 2030. Additionally, the platform encompasses a thorough visitor management system and various other features to enhance workplace efficiency. This all-in-one approach not only simplifies operations but also fosters a more connected and productive work environment.

Sign In Solutions is more than visitor management. It empowers organizations of all sizes with the tools to reduce risk, maximize employee engagement, and welcome visitors efficiently. Enhance experiences and empower workers to work from anywhere. Plan ahead and welcome visitors, from students and potential employees to contractors and partners, with ease. Sign In Solutions is a suite of products that goes beyond visitor management. It empowers organizations of all sizes with the ability to reduce risk, maximize employee engagement, and schedule resources efficiently.

Welcome to Just Boardrooms, the ultimate platform for discovering and reserving ideal corporate boardrooms or professional meeting spaces. We recognize that selecting the right venue for your business meetings can be overwhelming, which is precisely why we have developed a straightforward and intuitive platform designed to simplify your search and reservation process. As a leading online marketplace for professional meeting environments, Just Boardrooms allows you to easily secure appealing locations that foster teamwork and facilitate successful negotiations. Explore a selection of our outstanding hosts, browse through various boardrooms, and seamlessly book the space that suits your needs. Whether you need to rent a room by the hour, day, or for an extended period, our service accommodates your schedule and preferences. Whether it's for a meeting, a concept pitch, or a brainstorming session with colleagues, you can find the perfect space with ease. Each boardroom listing provides you with comprehensive details, including the location, pricing, and images of the venue, ensuring you make an informed decision for your gathering. Discover how Just Boardrooms can elevate your next meeting experience today!

Sesame HR is an innovative cloud-based platform that facilitates the management of human resources by automating and optimizing HR functions for organizations. It encompasses a variety of features such as tracking employee hours, managing absences, integrating payroll systems, and overseeing document organization. The system is designed with user-friendliness in mind, enabling businesses to efficiently handle employee records, assess performance, and adhere to labor laws. Moreover, Sesame HR incorporates self-service capabilities, empowering employees to submit leave requests, monitor their working hours, and retrieve important documents, which enhances the overall efficiency of human resources operations. By streamlining these processes, the platform ultimately contributes to improved overall productivity within the organization.

A scheduling platform that saves time and allows you to customize your meeting workflow will help you skip the "when is it free?" dance. CalendarHero (formerly Zoom.ai), is easy to set up. It syncs with your Google and Microsoft calendars automatically so that you can book meetings immediately. CalendarHero offers flexible meeting scheduling options: You can share your scheduling link in an e-mail, request a Zoom.ai group meeting, embed Zoom.ai onto your website, create a meeting directory webpage, or add CalendarHero to your chat platform such as Gmail, Microsoft Teams, or Slack. Your invitees can choose a time that suits them from your real-time availability for 1:1 meetings. CalendarHero intelligently determines the best time for you to meet, based on your mutual availability. CalendarHero supports 1:1 and group availability.

Witco is a comprehensive application designed for enhanced serviced and collaborative environments, catering to a wide range of asset types such as offices, coworking spaces, co-living arrangements, residences, and student accommodations. Our primary objective is to elevate occupant satisfaction while streamlining building management processes. The app facilitates improved communication, keeps users updated with the latest news, and allows for efficient incident reporting and tracking. It also promotes community engagement through features like real-time chat, directories, forums, advertisements, and polls. Serving as a one-stop solution, Witco encompasses all building services and amenities, enabling bookings for shared spaces, access to marketplaces, gym facilities, concierge services, and online payment options, along with integration for IoT and connected devices. Furthermore, Witco provides real-time insights and anonymized data to human resources and workplace managers or building owners, empowering them to gain a clearer understanding of building utilization and make informed business decisions. This holistic approach ensures that every aspect of building management and tenant experience is seamlessly integrated and optimized.