Best Fire Department Software for Windows of 2025

Code3 Strategist helps you use data effectively to improve your agency’s resilience and future-readiness, by helping you answer three questions: • What Is? - easily build custom reports that provide sophisticated analyses of every aspect of current and historical operations—improving efficiency and effectiveness for performance monitoring, quality improvement, budget justification and accreditation. • What Next? – Analyze historical growth and build well-supported and -documented scenarios for future workload based on anticipated changes in your service area. • What If? – evaluate alternate deployment models with precise simulation tools to identify effective strategies for handling current challenges and anticipated growth: new/relocated stations, apparatus placement, staffing, scheduling/peak units, cross-staffing, auto/mutual aid, detailed dispatch policies, street network changes and other aspects of operations. Evaluate impacts on all aspects of response time, workload, reliability and service delivery. Vivid, easily-understood graphics let you tell your story clearly and powerfully to stakeholders; all analytics support complete auditability, transparency and data exploration.

Improve real-time situational awareness in the field to help increase response safety, reduce response times and improve operational efficiency by getting critical data into the responder’s hands while en route or on scene. Visualize your active incidents as data is provided from your dispatch system through our CAD Link. Instantly see the response status of your entire fleet as crews update their availability at the touch of a button in the field and unit locations are displayed on the AVL map. Responder360 offers total pre-incident plan management compliant with NFPA 1620. All occupancy data related to construction details, operational systems, protection features, contacts and access information can be noted and available for easy access in the field! Quickly upload a sketch or building plan and place NFPA 170 and other symbols directly on any map layer to view while responding. As soon as the data is saved in the system, it is immediately available to all users. Responder360 is the complete incident response system for first responders that runs on any device. The “all-in-one” interface enables users to quickly and easily find dispatched locations, view incident data, pre-plans, hydrant locations, other responding apparatus,

PowerDMS is your one-stop public safety workforce platform, providing a 360º approach to the problems facing law enforcement, 9-1-1, fire, EMS, and more. Simplify internal operations. Improve community engagement. Empower your employees to succeed in their jobs and in their lives. Post your openings on the public sector job board, GovernmentJobs.com, and/or use QR codes and inbound texts to screen candidates with an automated chatbot. Your recruiters will be immediately notified of the inquiry, so they can take over the chatbot conversation. Gain more training time by simplifying documentation. Our solution provides a central, standardized system for tracking field training records and onboarding. Increase confidence with a standardized training program, and bring transparency to the field training process. Simpler operations save time and headaches. So digitize your scheduling process to improve transparency and communication. Be confident your staff can access the latest policies from any device, and easily update, distribute, and track those policies from a secure, cloud-based repository. Engage your citizens. Support your officers. Tap into automated software that boosts staff morale with positive citizen feedback.

Dossier is the fleet maintenance software of choice for over 4,000 private, public, and for-hire fleets. It automates fleet records, PM scheduling and repair orders and histories, and lowers downtime.

The FirePlan suite of software solutions is an economical option tailored specifically for Fire Departments. This software serves as a budget-friendly approach to meet your records management needs effectively. Since its inception in 1999, the software modules have transformed into a robust system for tracking essential information necessary for the efficient management of your Department. Numerous fire departments choose to combine our attendance tracking module with the NFIRS Incident Reporting module to ensure comprehensive event documentation. FirePlan Software offers applications for Service Awards Programs (LOSAP), NFIRS 5 (Incident Reporting), SCBA Records Management, Attendance Tracking, Inventory Control, Membership Records, and various custom solutions. Each module comes equipped with standard reporting features, and users have access to a customizable report writer or SQL options. Furthermore, we can tailor each application to fit the specific needs of your Fire Department, or we can create a brand-new solution to address your unique requirements. Our commitment to adaptability ensures that your department will always have the tools necessary for effective management.

Easy-to-use software for Asset Management, Mobile, Web, and Desktop Apps allows you to track assets, equipment, and inventory. WiseTrack has all the best industry solutions.

The 921Docs Modules empower Professional Fire Investigators to effectively "Document The Scene" while simultaneously producing 90% of their "Narrative Voice" Origin and Cause Report. This report can also be compiled "In The Office" utilizing the Investigator's Notes. Crafted by some of the industry's most seasoned Certified Fire Investigators, Professional Engineers, and Subject Matter Experts, the Structure and Automotive Report Modules enhance the investigative process. Specifically tailored for both Public and Private Fire Investigators, this Fire Origin and Cause Report Software enables efficient documentation of the fire scene and the investigative process, allowing for the seamless creation of the Origin and Cause Report. Furthermore, our Structure and Automotive Report Modules facilitate investigators in demonstrating their adherence to the guidelines set forth in NFPA 921®, ensuring thorough consideration of all relevant factors. This innovative approach not only streamlines the investigation process but also promotes accuracy and compliance within the field.

Fire Rescue Systems offers comprehensive fire and rescue software designed to address every aspect of emergency dispatch scenarios. Our platform is not only highly efficient but also user-friendly, making it particularly suited for urgent situations. We feature a modular system that can be customized to meet the specific needs of any department, no matter its size. With a diverse range of modules available, we can cater to a variety of requirements effectively. Each module has been meticulously fine-tuned and rigorously tested to ensure optimal performance and user satisfaction. The Mobile Responder System (MRS) is an integrated mobile application that equips users with vital run information, enables them to sign in for assignments, facilitates instant messaging with team members, and provides GPS navigation to incident locations. With MRS, responders have essential resources readily available at their fingertips. Additionally, our truck bay printers streamline the process by automating the printing of rip and run sheets, ensuring you receive critical information swiftly to expedite your response. Whether your agency is managing 200 alarms or juggling 20,000 across various jurisdictions, our Computer-Aided Dispatch (CAD) solution is robust enough to handle any operational demand seamlessly. This level of adaptability and efficiency makes Fire Rescue Systems a trusted partner in emergency response.

Created by firefighters specifically for their peers, this software features over 1,000 fire-related symbols compliant with NFPA standards. It allows for seamless interaction between structures, streets, and symbols, enabling users to diagram more efficiently than traditional pen and paper methods. Additionally, it integrates smoothly with Records Management Solutions and requires minimal training for users. The software produces professional-quality reports suitable for legal proceedings and offers exceptional value with a variety of affordable licensing options. It operates independently while also integrating with more than 60 different RMS solutions, allowing users to incorporate their existing GIS services. Diagrams benefit from imagery that is to scale, and users can label, annotate, and create diagrams directly on top of images. Furthermore, they can digitally enhance diagrams using photographs, audio, and video, layering crucial information for clear communication of extensive data. This software supports diagramming and pre-planning from any location on Windows Mobile, Android, and iOS devices. Trancite stands out as the most user-friendly, easiest to train, and most widely utilized software for crash and crime scene diagramming in the field today, ensuring that all firefighters can maximize their efficiency and effectiveness in emergency situations.

Fire Files™ serves as a comprehensive records management system specifically designed for investigations related to fire, arson, bomb threats, and police work. For more than a decade, it has been adopted by numerous municipal, county, and state agencies to streamline their investigative case management and reporting processes. Equip your investigators with the tools they need to succeed! Fire Files allows users to efficiently manage various aspects of their cases, including tracking suspects, organizing evidence, documenting narratives, and storing images, all while enabling one-click report generation. Are you a Value Added Reseller (VAR) catering to clients in the public safety or law enforcement sectors? Elevate your sales and distinguish yourself from competitors with our premier software and IT solutions, which can help you earn substantial commissions and create a reliable stream of recurring revenue by collaborating with ALBX Solutions. Furthermore, if you are affiliated with a college, university, or continuing education institution that offers programs in criminal justice, public safety, fire sciences, industrial safety, risk management, or law enforcement, you will be pleased to know that our software is available at no cost for use in computer labs and classroom settings. This presents an excellent opportunity for educational institutions to enhance their curriculum while providing students with hands-on experience in an essential area of public service.

ImageTrend provides an integrated software solution tailored to the needs of emergency response teams. By combining incident documentation, patient care tracking, and real-time data sharing between EMS, fire, and hospital personnel, the platform ensures a seamless flow of information. It supports compliance with industry standards like NEMSIS and NFIRS, and offers powerful analytics to enhance performance, optimize scheduling, and improve patient outcomes, making it ideal for emergency services looking to improve efficiency and decision-making.

Our unique Asset Maintenance calendar enables users to log and arrange all cleaning, testing, inspections, and maintenance tasks within a visually distinct, color-coded format. It features both individual and batch entry options, allowing for the efficient recording of numerous items simultaneously. This tool is particularly beneficial for monitoring the inspection, cleaning, and repair of turnout gear. With its rapid NFIRS search capability, users can swiftly find and select entries by typing just a few characters, ensuring ease of use across the board. The location entry process is streamlined, requiring only a few keystrokes to choose the correct street from a pre-filled list tailored to your specific area. This system integrates seamlessly with all CAD platforms, empowering users to leverage the extensive resources of FirePrograms to access vital information for each location, such as pre-incident plans, on-site hazardous materials, and emergency contacts, right at the scene of the incident. Additionally, from any internet-enabled device, users can log into the incident browser to either access existing incident reports or create new ones, ensuring comprehensive documentation and response. This suite of features not only enhances operational efficiency but also improves overall safety during emergency situations.

We revisited the NFIRS user interface to enhance data reliability and improve the accuracy of reporting, while also addressing potential inconsistencies in how similar incidents are documented. Significant improvements have been implemented to reduce confusion related to NFIRS codes. If, within the first year of your subscription, you find that our solution does not meet your department’s needs, we will gladly refund your entire payment. This is a promise that sets us apart from our competitors, as they do not provide such guarantees! You can easily monitor and report on various departmental activities by category and date, including tracking meetings, household tasks, radio checks, and walk-ins, among others. The interface includes drop-down menus tailored to reflect the terminology frequently used by your department. Additionally, you can generate reports on all operational activities. Furthermore, it simplifies the process of keeping track of apparatus specifications, conducting inspections, managing parts inventory, and scheduling both preventative maintenance and repairs, detailing associated costs and suppliers as well. This comprehensive functionality is designed to streamline departmental operations and enhance overall efficiency.

Our software has been crafted by an experienced firefighter to ensure it is exceptionally user-friendly, eliminating the need for any Help file. The flagship product, FIT-Notes, aligns with the national NIMS standards, allowing users to enhance their incident management skills effectively. If you've managed an incident today, you can leverage FIT-Notes to improve your approach for tomorrow. We replicate your methods but elevate the process, meticulously documenting each step for future analysis. Given the prevalence of firefighter fatalities linked to on-scene command challenges, there is an urgent necessity for improved command and control systems that also bolster firefighter accountability. FIT-Notes is dedicated to enhancing both your command capabilities and accountability measures. We at FIT-Notes, LLC are eager to collaborate with your department, providing high-quality programs that support your operational needs. You can also efficiently find essential resources right at the scene. Together, we can ensure that your team is better equipped to handle emergencies effectively.

SQL serves as a standard for databases, yet it often demands significant technical know-how for effective maintenance. For fire departments that do not have a dedicated database administrator, FirePoint 12 offers a practical solution. This software is specifically designed for firehouses while being built on genuine SQL technology. To evaluate its functionality, download the FirePoint demo and run a simple test. Begin by installing the single-user version of FirePoint 12 on a USB drive. Then, take this drive and connect it to various PCs to verify the application's portability, demonstrating that FirePoint 12 can operate on different machines without the need for a separate installation on each one. What sets FirePoint 12 apart is that all essential files needed to run the application are contained within its own folder. To transfer a FirePoint 12 Server application from one computer to another, you simply need to copy the server folder, eliminating the hassle of exporting or importing and the complications of installing files across multiple locations on your hard drive. This streamlined process saves time and reduces potential errors during setup.

The era of completing and storing paper forms in files has become obsolete, particularly for fire departments aiming to effectively manage the risks they encounter. With the demands of modern operations, there is no time to sort through stacks of paperwork or navigate through numerous Word documents and Excel spreadsheets just to generate annual reports on training, incidents, or worker's compensation hours. Fire Station provides essential tools that allow fire departments to accurately document all activities and resources, making it simple to access and present crucial information when necessary. The software is customizable, allowing users to purchase only the modules they require, with the flexibility to add more as needed. This affordable and user-friendly program significantly streamlines record-keeping processes, ultimately enhancing the efficiency of fire departments in their operations. By embracing such technology, fire departments can focus more on their critical mission rather than getting bogged down in administrative tasks.

Significantly cut down on the time spent on data input and report generation through a comprehensive suite that connects every stage from the initial call to case resolution. By integrating full submission capabilities, you can save time while enhancing the quality of your NIBRS data. CentralSquare Records empowers you to input data directly into your system, allowing for easy access anytime and anywhere. This flexible, cloud-based platform not only enables your responders to remain engaged within the community but also alleviates stress for your IT personnel, ensuring smoother operations overall.

At Operative IQ, we are dedicated to helping agencies stay service-ready by providing innovative solutions tailored to their unique needs. Since 2007, we have partnered with hundreds of organizations to streamline their processes and improve the management of medical supply inventory, assets, fleet, and narcotics. Our platform has helped agencies save hundreds of thousands of dollars in supply costs, maintenance expenses, and vehicle downtime, driving efficiency and reducing operational costs. By creating solutions specifically designed for first response agencies, we ensure that our clients can focus on what matters most—delivering critical services to their communities. Our commitment to understanding the challenges faced by these agencies allows us to develop tools that enhance their preparedness and operational effectiveness, ensuring they are always ready to respond when needed.

Deccan International has developed decision-support software applications tailored to the specific requirements of various departments, enabling Fire & EMS organizations to enhance their response efficiency, streamline resource allocation, and justify their financial plans. One of these tools, ADAM (Apparatus Deployment Analysis Module), serves as a "What if?" predictive modeling resource that leverages historical CAD data, GIS mapping information, and a sophisticated projection algorithm to forecast how changes in deployment strategies will affect response times and service availability. Additionally, LiveMUM (Live Move-Up Module) offers a real-time operational solution that equips emergency dispatchers with immediate and optimal recommendations for move-ups. Furthermore, BARB (Box-area Automated Run-card Builder) is an innovative application designed specifically to automate the creation of static run-cards, thereby saving valuable time for emergency services. Finally, DiVa (Dispatch Validator) functions as an independent backup system, ensuring operational continuity in the case of network failures or CAD system interruptions, ultimately enhancing overall reliability and service delivery in emergencies.

ICO Fire RMS offers a comprehensive solution designed to oversee all facets of fire department management. Its fully integrated modules facilitate both operational and administrative workflows seamlessly. This solution caters to various entities, including city fire departments, corporate fire services, ports, airports, and inspection agencies, among others, ensuring efficient and effective fire management across diverse environments.

The APX Fire RMS provides an innovative platform for first responders, law enforcement personnel, military, and building services experts to manage onsite and building data with enhanced efficiency and effectiveness. This system incorporates vital features such as NFIRS reports, inspections, mapping, pre-planning, and investigative tools for thorough assessments. Moreover, the APX Data fosters seamless coordination between various departments, which significantly enhances response times and equips first responders with the essential information to make well-informed decisions during emergencies. By streamlining the management and sharing of critical data, this all-encompassing and user-friendly solution is set to transform community safety measures for the better. In doing so, it empowers professionals to act swiftly and effectively, ultimately contributing to a safer environment for everyone.

In critical situations, every second is vital. GeoSafe Mobile offers user-friendly GPS tracking and CAD integration specifically designed for law enforcement, fire departments, and emergency medical services. It enables swift access to essential data and facilitates communication with units in the field. Enhance your fleet’s operational efficiency by utilizing GPS (AVL) and real-time 911-call information directly from the field. Whether for routine patrols or large-scale events, streamline your daily tasks and incident management processes. By sharing information across various CAD systems, you can decrease response times and bolster officer safety. Boost your situational awareness through effective coordination of multi-agency responses for collaborative assistance. Equip first responders with integrated mapping resources that include hydrants, storm shelters, cameras, and pre-incident protocols. With a simple tap, you can indicate that you are en route or on the scene of an incident, and your status will be automatically reflected in the CAD system, ensuring real-time updates for all relevant personnel. This seamless integration not only enhances communication but also fosters a more efficient emergency response framework.

Personnel details, training logs, and inventory can be managed at your discretion. You have access to essential information such as CPR and EMS certification expiration dates, mask fit test results, annual physical records, and driver's license information, including class and expiration dates, all of which can be reviewed and printed for insurance purposes. Additionally, photo ID badges and accountability tags can be generated for each member of your team. This system allows for a detailed record of all Fire/EMS incidents, drills, meetings, training sessions, and other activities, which can be tailored to meet the specific preferences of your fire department. Each individual’s records include the mandatory 8-hour annual safety training as required by OSHA. Furthermore, comprehensive reports can be produced for the entire department or tailored to individual members, summarizing the total number of calls attended. The system also tracks compliance with OSHA’s minimum recommended safety training for each person over the course of the year. All generated reports are readily available for printing and submission to any requesting authorities, ensuring transparency and compliance. This streamlined approach helps maintain up-to-date records that contribute to overall operational efficiency and safety standards.

Our CommandCentral public safety software suite seamlessly links all data from the initial call to the case's conclusion, forming actionable insights, enhancing teamwork by removing obstacles, and providing a comprehensive 360° view of incidents. By utilizing a unified cloud platform, CommandCentral connects all incoming information and streamlines workflows through automated processes. The applications are user-friendly, consistent, and specifically crafted to enhance collaboration and facilitate sharing. Additionally, intelligent correlation ensures the case file is both accurate and comprehensive as each incident progresses. Crafted in collaboration with our customers, CommandCentral is designed for ease of learning and encourages teamwork throughout the process. This approach not only improves efficiency but also strengthens community safety efforts.

OnScene Xplorer stands out as the premier software for mapping and pre-incident planning tailored for emergency responders. Its mobile-friendly design and user-friendly interface make it exceptionally easy to navigate! The software equips emergency teams with vital information, allowing them to swiftly identify dispatched locations and access pre-plans while en route to incidents. Crews can quickly locate addresses, intersections, mile markers, residential complexes, or other key places with ease. Furthermore, OnScene Xplorer’s innovative “Spell-right” technology ensures that street names are entered accurately on the first attempt, every time. Additionally, the Dispatch Monitor feature automatically pinpoints calls, streamlining the process for responders. As a result, OnScene Xplorer significantly enhances the efficiency and effectiveness of emergency response efforts.