Best Corporate Wiki Software for Small Business

Guru is an AI search and knowledge platform that delivers trusted information from your company's scattered docs, apps, and chats the moment you need it without leaving the apps you’re already in. No need to dig for information, Guru’s personalized AI assistant gets you verified/trusted, relevant answers. Guru's AI can turn those answers into an AI-powered knowledge platform to replace your legacy wiki and intranet too. Guru natively integrates with Slack, Google, Microsoft Sharepoint, OneDrive, and Teams, Salesforce, Zendesk, Atlassian Confluence, Atlassian Jira, Dropbox, Box, Google Drive, Asana, HubSpot, ClickUp, GitHub, GitLab, Intercom, ServiceNow, Linear, Front, and more

Hundreds of companies and millions of employees use Axero’s intranet software to communicate, collaborate, manage tasks and events, organize content, and develop their company culture.

Docsie is an award-winning digital documentation and knowledge management platform based in Ontario, Canada. You can access Docsie through a SaaS web application to create & edit documentation from any location. Then, you can publish content to a dynamic knowledge portal that users can access whenever they need information! Docsie offers powerful business-grade features to write & manage product documentation: - Pilot onboarding service w/ portal design support and workforce training - Internal & external knowledge base options - Create multiple workspaces - Portal analytics & feedback with Docsie Vocally - Custom domain on free tier - Markdown compatible - Docsie Editor with rich formatting and content embeds - iFrame - SwaggerAPI import - Built-in and custom document templates - Help center deployment & in-app help sidebar - Share guided tours & create with our builder Chrome extension - Manage multiple versions, languages, and view change history - Webhook support in Mattermost, Slack, and more - Ghost AI language translation (available) & generative AI (in-progress) - Project management with kanban and task creation - RBAC/JWT/SSO for security, user management, and data protection

FuseBase allows you to communicate and collaborate with both your team and clients. Create your Organization, and invite your team members to it. Create super documents with a wide range of integration options. Add and manage tasks to your team. Comment on them and chat directly in your workspaces. Empower yourself and your team to complete tasks faster, with fewer meetings and iterations. Nimbus Business gives you more chances to increase your brand awareness. AI can improve your workflow. Nimbus AI is a powerful tool that will transform the way you manage time. Create content from scratch or enhance existing content. Get personalized recommendations. You can benefit from an AI assistant who is always available in your work hub.

GreenOrbit has been in the intranet software industry for more than 20 years and has worked with many IT departments on successful intranet projects of all sizes. - Our out-of-the-box intranet software is quickly deployed. - Once deployed (either in the cloud or on-premise), GreenOrbit is easy to manage and requires minimal input from the IT department, which in most cases can be outsourced to other departments for day-to-day management. - GreenOrbit is easy to use - in fact, it is used by over one hundred customers and more than 380,000 users. - It provides a centralized location for communication and document management, forms and workflows, and many other features. - Most importantly, GreenOrbit is secure.

Experience seamless organization with your notes, making it effortless to jot them down wherever you may be. Locate information in a flash and share your thoughts with anyone around you. Whether it’s capturing meeting notes, saving web pages, managing projects, or keeping to-do lists, Evernote ensures that nothing slips through the cracks. From large-scale projects to cherished personal moments, you can document your ideas and sparks of inspiration through notes, voice recordings, and photos. Stay on top of your tasks and deadlines, whether you’re at work, home, or on the go. Evernote offers tailored plans and pricing to meet your specific requirements. You can organize, keep records, and oversee projects from any device, even when you're not connected to the internet. Effortlessly handle the complexities of projects, deadlines, clients, and meetings. Start by creating a free account and selecting the plan that suits your needs best. You can type notes, attach files, clip content from the web, or record voice memos—all consolidated in a single platform. Organize your notes according to your preferences using notebooks, tags, or our advanced search feature to quickly access everything you need. Whether you’re managing projects, making notes from meetings, setting reminders, or editing documents, Evernote provides the tools to help you succeed. Plus, with its user-friendly interface, staying organized has never been more achievable.

Document360 is a smart Knowledge base platform. With powerful AI features and advanced tools, it helps businesses create, manage, and share high-quality documentation for diverse use cases. Use Cases Knowledge Base for Customers and Teams Create a centralized knowledge hub with AI-powered search and auto-tagging to ensure quick answers and improved team productivity. Analytics help identify gaps and optimize content. IT Documentation (Including API Docs) Streamline technical documentation with markdown support, version control, and features for developers like code snippet embedding. AI ensures content is always accurate and relevant. Standard Operating Procedures (SOPs) Maintain consistent processes across teams with a central repository for SOPs. AI-driven categorization and content suggestions make creation and updates simple. User Manuals Design professional manuals with customization options, AI summarization, and localization tools to cater to diverse user needs.

Microsoft OneNote transforms traditional note-taking into a smart, collaborative, and AI-powered experience. With Copilot, you can quickly generate outlines, action items, study plans, or summaries from your notes with just a prompt. The platform supports text, drawings, images, audio, and digital ink—offering full flexibility for capturing ideas in any form. The new Sticky Notes experience makes quick capturing effortless and recalls related notes automatically when you revisit a topic. Collaboration is frictionless: teams, students, and families can co-edit and share notebooks in real time across devices. For educators, OneNote in Education streamlines lesson planning, student feedback, and digital handwriting exercises in interactive notebooks. Voice transcription captures spoken content instantly, while annotations and highlights bring visual clarity to complex ideas. Fully integrated with Microsoft 365 and OneDrive, OneNote keeps every idea synced, secure, and accessible anywhere you work.

Notion is a comprehensive all-in-one workspace that empowers teams to write, plan, collaborate, and organize everything in one place. The platform offers a wide range of tools to create documents, manage tasks, and build detailed project roadmaps, allowing teams to work smarter, not harder. Notion's AI-powered features assist with summarizing lengthy documents, drafting content, and providing quick answers to questions related to ongoing projects. The platform's high degree of customization gives users the flexibility to set up workflows, build templates, and tailor the workspace to their needs, making it ideal for teams of any size. Whether it's managing a project timeline, tracking goals, or maintaining a shared knowledge base, Notion provides a flexible and powerful solution for improving collaboration, communication, and overall team productivity.

ProProfs Knowledge Base serves as a powerful knowledge management tool designed to create easily searchable online FAQs, enhancing customer service and minimizing ticket volumes. This platform centralizes access to a wide array of files, documents, and instructional articles, allowing users to reach them from various devices and platforms. Organizations can seamlessly disseminate crucial information to train their sales, customer service, and support personnel effectively. Furthermore, it acts as a valuable resource for onboarding new employees, familiarizing them with company protocols and procedures. By significantly boosting productivity, ProProfs Knowledge Base enables both employees and customers to swiftly locate the information they seek, regardless of time or location. Additionally, this software alleviates the repetitive task of answering frequently asked questions, streamlining communication and efficiency within the organization. Ultimately, it enhances overall operational effectiveness by ensuring that knowledge is readily available when needed.

Microsoft SharePoint empowers organizations to securely create, manage, and share content across teams with built-in AI intelligence and collaboration tools. It serves as a central hub for communication, document management, and process automation—enhanced by Copilot for rapid site creation and SharePoint agents that answer questions, summarize data, and provide actionable insights. Users can easily design modern intranet sites using templates, flexible layouts, and drag-and-drop elements tailored to their brand identity. With advanced management controls, IT administrators maintain strict data governance, identity management, and compliance across departments. Integrated with Teams, OneDrive, Outlook, and Power BI, SharePoint ensures a connected workflow where content and people align effortlessly. Its AI-driven knowledge discovery transforms passive files into searchable, intelligent resources that drive decision-making. The platform also supports immersive media, dynamic dashboards, and multilingual content to enhance internal communication. Whether for small businesses or global enterprises, SharePoint is the foundation for a unified, secure, and AI-ready digital workplace.

Confluence by Atlassian, a leading content collaboration tool for modern teams, is Confluence. It allows teams to collaborate, create, and share projects in one place. They can also easily publish and access company information and capture, store, and grow their knowledge. Confluence can also be used on mobile devices, allowing teams to track and give feedback, and keep in touch regardless of where they are.

Igloo Digital Workplace. Connect all your apps to create a digital workplace experience. Igloo gives your employees a single place to access the tools they need. It seamlessly integrates with your most valuable business platforms and applications. Igloo is a leader in digital workplace solutions. It helps companies transform their intranets into inspiring digital destinations that increase communication, knowledge sharing, collaboration and culture. All Igloo solutions can be accessed from anywhere, are 100% cloud-based and mobile-enabled. They also integrate with the most important enterprise systems and cloud apps that your business uses. By centralizing all information, Igloo provides a single-source-of-truth and enables a more productive and engaged workforce.

Vialect has been helping companies to connect people, content and capabilities for over a decade. Noodle is an All-in-One platform that provides office staff & remote teams the ability to post ideas, create content, share schedules & have video calls all within a single secure site. On Premise and Cloud hosting available.

Tettra is an internal knowledge database that uses smart workflows to answer repetitive questions. Tettra allows you to centrally document important policies, processes, and procedures. This makes it easier to onboard new colleagues and reduces the time spent answering questions. Cloud apps consume most of our time. Software continues to consume the world. As a result, we continue to create more information and use more tools. There are downsides to all this information. This fragmentation of tools makes it difficult to share context and agree upon the best decisions, especially cross-functionally. Your best employees should not be asked the same repetitive questions when growing your team. Everyone needs to have access to the same information and principles in order for them all move quickly. Your internal knowledge base is only as good as the contributions of everyone. Tettra makes it easy to share knowledge by referencing content from other systems.

Slite is an online knowledge base that allows you to ask questions and find answers instantly. It's as simple as typing to create any document. Our powerful editor features advanced tables, video explainers built-in, sketches, as well as hundreds of integrations. Slite has been used by more than 200,000 businesses. Try it for free.

Record all important information. Create a shared space for you, your users, and your colleagues to brainstorm and monitor ideas. Experience a robust, elegantly designed editor that allows you to focus without distractions. Incorporate external resources such as videos, code snippets, and other content seamlessly. Utilize efficient keyboard and markdown shortcuts to enhance your productivity. Enjoy a fast, secure, and accessible platform that can be reached from anywhere. This serves as a central hub for your team, housing best practices and innovative thoughts. Collaborate on new drafts and changes at your convenience without the need for real-time interaction. Engage in discussions and reviews of your edits and proposals. Ensure that your documents remain secure and private for both you and your team. Track all changes, examine differences, and easily undo any errors. This collaborative environment fosters creativity and efficiency, making it an invaluable asset for any team.

Archbee is a lightweight, flexible docs tool. Build product documentation, internal wikis, knowledge bases, API references, developer guides, changelogs, diagrams — in one app. Archbee helps your team communicate asynchronously. This makes you effective and remote-ready—one of the fastest & smartest editors ever strapped on a documentation tool. If you have a complex product or your users are developers, you need product docs. We make it mega easy to set up branded docs on your domain with all the bells and whistles.

With JustClip, you can effortlessly capture any kind of information and organize it to suit your preferences. Retrieve this information instantly whenever you need it, and save a variety of content such as bookmarks, personal insights, notes from books, files, to-do lists, informative articles, audio recordings, online videos, metadata, locations, project documentation, software code, emails, and much more. You have the freedom to arrange your data as you wish through an unlimited folder hierarchy, clip categories, groups, and tags, helping you maintain order and minimize clutter. Quickly locate everything you require, even within the details of larger files. JustClip allows you to create private spaces for reflection or shared workspaces for teamwork, giving you complete control over visibility and access. You can invite collaborators to contribute content, annotate, express their approval, and make modifications, all while managing access through role-based permissions. Once you feel ready, you can easily share your curated content clips with friends, classmates, and colleagues, ensuring seamless communication and collaboration. This platform not only enhances personal organization but also fosters teamwork and productivity.

Shelf is a secure central content library that can be used by your entire team. Shelf is a knowledge platform that offers the best search capabilities. Shelf is a knowledge base platform that helps teams become more productive and efficient through powerful search and document tag features, file sync, share, content analytics and many other features.

Bringing people together - connect, inform & engage your audiences. Our solutions include intranet, community and knowledge management platforms, wiki's as well as smart FAQ software. We are enthusiastic strategists, designers, and developers who use many years of technical know-how with great love for the highest possible customer satisfaction. We love Drupal and other interfaces and automated processes. We have a profound knowledge of digital, artificial intelligence (AI) and transformation technologies. All our custom developments and products have at their core our unique data distribution engine called Wisdom Integration Engine, powered by the latest AI technologies and digital solutions. zehnplus offers high-quality, sustainable and cost-efficient solutions. We offer strategic business know-how as well as project management and develop tailor-made software solutions. We are specialists in digitizing the customer journey, custom software development and Drupal CMS. We have successfully digitalized over 160 companies. Become one of them with us.

Simplify the onboarding process for new team members with internal guides, resources, and checklists that facilitate a smoother transition. Provide fresh hires with an advantage in understanding your product, familiarizing themselves with best practices, and immersing themselves in the company culture. Whether your team consists of experienced remote workers or individuals new to telecommuting, Outline serves as an excellent platform for keeping shared knowledge organized, accessible, and easily searchable. Avoid the pitfalls of storing your company handbook as a PDF buried in a shared drive; instead, make it readily available, easy to update, and straightforward to navigate so everyone can effortlessly locate the information they require. Outline boasts remarkable speed, achieving millisecond response times that ensure documents load without delay, searches are executed promptly, and the user interface is responsive. The Outline editor is crafted to be both user-friendly and robust, ensuring that the experience of reading and creating documents is not just efficient but also enjoyable. With a focus on collaboration, Outline promotes a culture of knowledge sharing that strengthens the entire team.

A platform for AI knowledge management created by CX specialists with more than 10 years of experience in Omnichannel Customer Service. A great customer experience is no longer an advantage. It's a requirement. Knowmax makes every conversation count. We provide self-care assistance and guides across all touch points to ensure seamless customer interactions. With AI-backed knowledge management system, Empower support advisors as well as customers. Semantic Search improves the ability to find information, reduces the time it takes to access the right information, and ensures that the first contact is made with the correct person. Harmony in the information that is sent to customers via digital and assisted channels is essential. Otherwise, customer experience can be a disaster. Your Champions should be empowered with the right tools to help them take the best action and solve customer queries in a matter of seconds.

XWiki is the global leader in collaborative open-source software, trusted by over 800 customers worldwide. XWiki is a customizable information management tool that uses the "Structured Wiki” concept, bringing the best information organization features to your business. Only a true collaborative tool can help you build a collaborative culture. XWiki's software is the ideal solution to foster such a culture within your company. Collaboration doesn't stop with software. Our ready-to-use solutions were specifically designed to simplify your collaboration. XWiki offers over 900 community extensions, ensuring a highly customizable experience that adapts to your unique needs. Get your goals accomplished faster with our tailored offers. XWiki’s flexible architecture supports companies of all sizes, providing a scalable solution that guarantees no vendor lock-in and helps you move away from proprietary software. In today's competitive market, XWiki stands out as an invaluable tool that helps businesses achieve their goals by fostering collaboration, reducing costs, and safeguarding knowledge continuity. Discover how XWiki can transform your organization's approach to knowledge management and collaboration.

Transform your Google Drive folders into a rapid, easily searchable wiki for both you and your team. By converting your existing Google Drive files and folders, you can establish a polished wiki that features comprehensive full-text search capabilities for all your materials. Within Google Drive, you can edit and collaborate on wiki entries seamlessly without the need to switch platforms. You have the option to allow access to your wiki for anyone or restrict it to specific individuals and groups. Additionally, you can personalize your wiki's domain, logo, color palette, and overall layout to suit your needs. Kbee is designed with SEO in mind, automatically creating meta tags, sitemaps, and robots.txt files. The articles in your wiki are built statically and delivered through a content delivery network (CDN) that enhances search engine optimization. However, we soon encountered challenges with collaboration in the tool itself. This led to a frustrating cycle where we would work together to develop content in Drive, only to face the tedious task of manually transferring that information to our help center, which both of us found to be an exhausting and inefficient process. Seeking a more effective solution became a constant priority for us.