Average Ratings 2 Ratings

Total
ease
features
design
support

Average Ratings 43 Ratings

Total
ease
features
design
support

Description

Flexible work is on the rise. The ultimate OS for temp work. Offering an end-to-end solution for staffing/recruitment agencies, stadium event management and Businesses employing temp workers. Ubeya has developed a SaaS B2B platform that brings the tech revolution to the world of temporary jobs. Ubeya connects businesses that manage flexible workers, and allows them to manage, outsource, rate and pay their entire workforce. It bridges the gap between staffing firms, businesses and shift workers by automating and optimizing work processes, scheduling, communication, payroll and compliance. With Ubeya’s technology, workers finally feel the belongingness to the company they work for. This boosts their connection to the business and makes them more accountable in every task they tackle. Ubeya platform unifies scattered communication channels, increases workers’ retention, and reduces no show rate, to reshape flexible work experience. Ubeya’s platform helps hundreds of businesses worldwide become more resilient and adaptive to change, resulting in growth, operational excellence and happy workforces. Ever wondered how a huge operation like the O2 Arena stadium manages their work? Ubeya provides everything they need.

Description

When I Work allows businesses to easily schedule, track attendance and communicate with hourly employees. With the free iOS and Android apps, you can keep track of every employee's schedule and time clock. You can keep track of employee availability and time off, as well as manage shift swaps in just a few clicks. Integrate with your payroll provider for a smoother process and to avoid human error.

API Access

Has API Yes 

API Access

Has API No 

Screenshots View All

Screenshots View All

Integrations

ADP Global Payroll Yes 
Axis LMS Yes 
Zapier Yes 
ADP Next Gen HCM No 
ADP Streamline No 
ADP Workforce Now No 
ADP Workforce Now On the Go No 
Bullhorn Yes 
Fountain Yes 
Google Calendar No 
Google Workspace No 
Keephub No 
Microsoft Teams Yes 
PayPal No 
QuickBooks Online No 
Recruiterflow Yes 
Shift No 
Square Payments No 
Stackreaction No 

Integrations

ADP Global Payroll Yes 
Axis LMS Yes 
Zapier Yes 
ADP Next Gen HCM Yes 
ADP Streamline Yes 
ADP Workforce Now Yes 
ADP Workforce Now On the Go Yes 
Bullhorn No 
Fountain No 
Google Calendar Yes 
Google Workspace Yes 
Keephub Yes 
Microsoft Teams No 
PayPal Yes 
QuickBooks Online Yes 
Recruiterflow No 
Shift Yes 
Square Payments Yes 
Stackreaction Yes 

Pricing Details

$4/month/active user
Pay as you go for active workers* only
(*Active workers are only workers who were booked during a given month)
Free Trial Yes 
Free Version No 

Pricing Details

$3.00/month/user
Single location plan starts at $3 per user/month.
Multi location plan starts at $5 per user/month.
Free Trial Yes 
Free Version No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App Yes 
iPad App Yes 
Android App Yes 
Windows No 
Mac No 
Linux No 
Chromebook No 

Deployment

Web-Based Yes 
On-Premises No 
iPhone App Yes 
iPad App Yes 
Android App Yes 
Windows No 
Mac No 
Linux No 
Chromebook No 

Customer Support

Business Hours No 
Live Rep (24/7) Yes 
Online Support Yes 

Customer Support

Business Hours Yes 
Live Rep (24/7) No 
Online Support Yes 

Types of Training

Training Docs Yes 
Webinars Yes 
Live Training (Online) Yes 
In Person Yes 

Types of Training

Training Docs Yes 
Webinars Yes 
Live Training (Online) Yes 
In Person Yes 

Vendor Details

Company Name

Ubeya

Founded

2017

Country

United Kingdom

Website

www.ubeya.com

Vendor Details

Company Name

When I Work

Founded

2010

Country

United States

Website

www.wheniwork.com

Product Features

Attendance Tracking

Ubeya offers a cutting-edge attendance management solution powered by artificial intelligence, specifically tailored for businesses that depend on temporary and shift-based labor. Whether you oversee event personnel, hospitality staff, or a fluid workforce, Ubeya facilitates easy scheduling, real-time attendance tracking, and precise payroll management—all within a unified platform. Featuring specialized mobile applications for both employees and managers, along with a client portal for efficient order handling, Ubeya streamlines workforce management while ensuring adherence to regulations. Our AI-enhanced demand forecasting optimizes shift scheduling, minimizes absenteeism, and boosts overall operational effectiveness. Prioritizing flexibility, Ubeya allows workers to effortlessly manage their shifts while granting employers comprehensive insights and oversight over attendance, hours worked, and labor expenses.

Absence Management No 
Calendar Management Yes 
Employee Scheduling Yes 
Employee Time Clock Yes 
FMLA Tracking No 
Overtime Tracking Yes 
Reporting/Analytics Yes 
Self Service Portal Yes 
Time Tracking Yes 
Timesheets Yes 
Vacation / Leave Tracking No 

Employee Communication Tools

Ubeya simplifies the communication process for companies that handle temporary and shift-based staff, facilitating effective coordination among managers, employees, and clients. Applicable in sectors such as staffing, security, events, and hospitality, Ubeya maintains team connectivity through features like real-time messaging, shift notifications, and instant alerts. With integrated messaging, automated reminders, and AI-driven workforce analytics, Ubeya minimizes miscommunication, curtails no-show incidents, and ensures that all workers have access to critical information at the right time. Managers can communicate important updates, approve shift requests, and monitor team engagement, all from a single platform. Tailored for dynamic environments, Ubeya boosts workforce visibility and responsiveness, ensuring that every shift operates seamlessly through clear and effective communication.

Activity / News Feed No 
Audio / Video Conferencing No 
Blogs No 
Chat / Messaging No 
Employee Directory No 
Event Calendar No 
File Sharing No 
Knowledge Management No 
Newsletter Management No 
Surveys & Feedback No 

Employee Scheduling

Ubeya offers a sophisticated platform for employee scheduling tailored for organizations that operate with temporary and shift-based personnel. Whether you are a staffing agency, a sports venue, or part of the hospitality sector, Ubeya simplifies the process of shift management, real-time workforce coordination, and hassle-free payroll integration. The platform includes specialized applications for both employees and managers, along with a client portal for efficient order management, ensuring that shifts are filled promptly and in accordance with regulations. With the aid of AI-driven demand forecasting, Ubeya formulates intelligent schedules that evolve over time, minimizing sudden changes and absenteeism. Designed for adaptability, Ubeya allows employees the freedom to select shifts that align with their availability while providing employers with comprehensive control over the scheduling process, guaranteeing that the right personnel are positioned effectively at all times.

Appointment Management No 
Automated Scheduling Yes 
Calendar Management Yes 
Employee Database Yes 
Group Scheduling Yes 
Messaging Yes 
Mobile Access Yes 
Payroll Management Yes 
Reporting/Analytics Yes 
Resource Management Yes 
Schedule Distribution Yes 
Scheduling Yes 
Shift Scheduling Yes 
Shift Swapping Yes 
Time Clock Yes 
Time Tracking Yes 
Vacation / Leave Tracking No 

On-Demand Staffing

Ubeya offers an adaptable staffing solution tailored for businesses that require rapid and efficient deployment of temporary and shift-based personnel. Whether overseeing event crews, security staff, or hospitality teams, Ubeya guarantees swift and effective shift fulfillment with the appropriate candidates. Featuring real-time scheduling, AI-driven job matching, and an intuitive mobile application, Ubeya empowers managers to swiftly request and assign workers while allowing employees the flexibility to select shifts that align with their schedules. The platform also encompasses attendance monitoring, payroll management, and compliance features to optimize operations throughout the entire process. Crafted for dynamic settings, Ubeya simplifies on-demand staffing, ensuring you can expand your workforce as necessary while maintaining complete oversight and control over each shift.

Payroll

Ubeya simplifies the payroll process for organizations that oversee temporary, shift-oriented, and extensive workforces, such as staffing firms, event spaces, security services, and hospitality providers. With features like automated wage calculations, real-time attendance monitoring, and easy payroll integrations, Ubeya reduces the likelihood of manual errors and lessens the administrative burden. Tailored for operations with high employee turnover, Ubeya guarantees adherence to labor regulations, offers immediate payroll analytics, and speeds up payment transactions. Employees, supervisors, and clients remain connected through specialized applications and a dedicated client portal, facilitating a seamless payroll journey. The AI-driven automation provided by Ubeya boosts precision and productivity, ensuring that employees receive their payments accurately and punctually—every single time.

401(k) Tracking No 
Attendance Management Yes 
Benefits Management No 
Check Printing No 
Compensation Management No 
Deductions Management No 
Direct Deposit No 
Multi-Country No 
Multi-State No 
Reporting/Analytics Yes 
Self Service Portal No 
Tax Compliance No 
Vacation / Leave Tracking No 
W-2 and 1099 Preparation No 
Wage Garnishment No 

Staffing

Ubeya is a comprehensive staffing solution tailored for companies that depend on temporary and shift-based labor. Whether it's staffing agencies, event venues, security services, or hospitality sectors, Ubeya simplifies all facets of workforce management, including scheduling, attendance monitoring, payroll processing, and compliance management. Leveraging advanced AI for demand prediction, real-time visibility of workforce dynamics, and specialized applications for managers, employees, and clients, Ubeya guarantees efficient shift fulfillment and smooth operational flow. The platform facilitates effortless communication, automated job alignment, and seamless workforce coordination, regardless of scale. Designed with both flexibility and efficiency in mind, Ubeya empowers organizations to enhance their staffing processes, minimize administrative burdens, and ensure optimal placement of workers when and where they are needed.

Billing & Invoicing Yes 
CRM Yes 
Candidate Management No 
Interview Management No 
Job Board Posting No 
Job Requisition No 
Onboarding Yes 
Payroll Management Yes 
Self Service Portal Yes 
Temporary Staffing Yes 

Team Chat

Ubeya presents an efficient team communication platform specifically designed for businesses that oversee temporary and shift-based employees. Whether you're organizing security personnel, event crews, or hospitality staff, Ubeya’s built-in messaging feature facilitates effortless interactions among managers, employees, and clients. With features such as real-time communication, shift notifications, and automated alerts, Ubeya enhances connectivity and keeps all parties well-informed, minimizing confusion and boosting overall productivity. Managers can swiftly convey important updates, clarify shift information, and respond to inquiries directly within the app. Tailored for fast-moving and dynamic work settings, Ubeya’s team chat capabilities ensure streamlined communication, empowering your workforce to remain coordinated and dedicated to their responsibilities.

End-to-End Encryption (E2EE) No 
File Sharing No 
Groups / Channels No 
Payments No 
Search / Filter No 
Self-Destructing Messages No 
Stickers / GIFs No 
Threaded Discussion No 
Video Conferencing No 
Voice Calling No 

Time & Attendance

Ubeya offers a smooth time tracking solution specifically designed for companies that manage temporary and shift-based staff. Whether coordinating staffing needs for events, security, hospitality, or large-scale initiatives, Ubeya guarantees precise timekeeping, real-time attendance tracking, and easy payroll integration. With features like mobile clock-in/out, GPS verification, and automated timesheets, managers benefit from complete oversight of employee hours, minimizing manual mistakes and preventing time theft. Employees can easily monitor their shifts, promoting transparency and adherence to labor laws. Utilizing AI-driven automation, Ubeya enhances scheduling and workforce distribution, allowing businesses to improve efficiency, lessen administrative burdens, and ensure accurate accounting of every hour worked.

Time and Expense

Ubeya offers an efficient solution for time tracking and expense management tailored for companies that utilize temporary and shift-based personnel. It is particularly beneficial for staffing agencies, event management firms, security companies, and the hospitality sector, guaranteeing precise time recording, automated payroll calculations, and simplified expense reporting. With features like real-time attendance monitoring, digital expense submissions, and seamless integration with payroll systems, Ubeya minimizes manual errors and lightens the administrative burden. Employees can easily clock in and out through a mobile application, submit expenses on-the-go, and have clear visibility of their working hours and earnings. Leveraging AI-driven automation, Ubeya ensures adherence to labor regulations, delivers immediate cost analysis, and speeds up reimbursement tasks—enabling businesses to manage labor expenses effectively while maintaining operational efficiency and employee satisfaction.

Activity Tracking No 
Billable Hours Tracking Yes 
Billing Rate Management Yes 
Expense Tracking Yes 
Invoice Processing Yes 
Multiple Billing Rates Yes 
Project Tracking No 
Reimbursement Management Yes 
Time Tracking by Client Yes 
Time Tracking by Project Yes 

Time Tracking

Ubeya offers an efficient solution for tracking time specifically designed for companies that handle temporary and shift-based employees. Whether you're coordinating staff for events, security services, hospitality, or large projects, Ubeya guarantees precise time tracking, live attendance checks, and smooth payroll integration. With features like mobile clock-in/out, GPS verification, and automated timesheets, supervisors can easily monitor workforce hours, minimizing the risk of manual errors and time fraud. Employees can conveniently manage their shifts, promoting transparency and adherence to labor laws. Utilizing AI-driven automation, Ubeya enhances scheduling and workforce management, enabling businesses to operate more effectively, lessen administrative burdens, and ensure that every hour worked is recorded accurately.

Automatic Time Capture No 
Billable & Non-Billable Hours No 
Billing & Invoicing No 
Employee Database No 
Expense Tracking No 
Mobile Time Tracking No 
Multiple Billing Rates No 
Offline Time Tracking No 
Online Time Tracking No 
Overtime Calculation No 
Time per Project Reporting No 
Timesheet Management No 
Vacation / Leave Tracking No 

Workforce Management

Ubeya is an all-encompassing platform for workforce management tailored specifically for organizations that depend on temporary and shift-based personnel. Whether you're operating a staffing firm, coordinating security personnel, managing large events, or overseeing hospitality teams, Ubeya enhances every facet of workforce management. With features such as AI-driven scheduling, real-time attendance monitoring, effortless payroll integration, and compliance oversight, Ubeya guarantees that the right employees are positioned where they are needed most. It offers specialized applications for both managers and workers, along with a client portal that facilitates efficient order management, making staffing processes more manageable at any level. Built for adaptability and effectiveness, Ubeya equips businesses to swiftly fill shifts, minimize administrative burdens, and improve workforce oversight—transforming staffing operations into a more intelligent and responsive system.

Budgeting & Forecasting Yes 
Contractor Management No 
Employee Lifecycle Management Yes 
Labor Projection Yes 
Performance Appraisal No 
Recruiting Management Yes 
Scheduling Yes 
Skills Tracking Yes 
Time & Attendance Yes 
Variable Workforce No 

Product Features

Absence Management

Analytics/Reporting No 
Approval Process Control No 
Attendance Tracking No 
Calendar Management No 
Compliance Management No 
Employee Database No 
Employee Scheduling No 
Leave Policy Management No 
Notifications/Alerts No 
Overtime Management No 
Role-Based Permissions No 
Time Off Management No 
Timesheet Management No 

Attendance Tracking

Absence Management Yes 
Calendar Management Yes 
Employee Scheduling Yes 
Employee Time Clock Yes 
FMLA Tracking No 
Overtime Tracking Yes 
Reporting/Analytics Yes 
Self Service Portal Yes 
Time Tracking Yes 
Timesheets Yes 
Vacation / Leave Tracking Yes 

Bakery

Accounting Management No 
Customer Management No 
Inventory Management No 
Labor Cost Calculator Yes 
Nutrition & Ingredient Labels No 
Nutrition Analysis No 
Production Management No 
Recipe / Formula Costing No 
Recipe / Formula Management No 
Sales History No 
Sales Management No 

Brewery

Billing & Invoicing No 
Cask Management No 
Demand Planning Yes 
Distribution Management No 
Inventory Management No 
Order Management No 
Production Tracking No 
Quality Control No 
Recipe Management No 

Catering

Banquet Management No 
Billing & Invoicing No 
Booking Management No 
Calendar Management Yes 
Contract Management No 
Costing No 
Customer Database No 
Event Management Yes 
Facility Management Yes 
Inventory Management No 
Kitchen / Menu Management No 
Order Management No 
Quote Management No 
Recipe Management No 
Waitstaff Management Yes 

Employee Monitoring

Activity Monitoring No 
Browsing History No 
Email Monitoring No 
Keystroke Recording No 
Productivity Analysis No 
Remote Control No 
Screen Activity Recording No 
Time & Attendance Yes 
Time Tracking Yes 

Employee Scheduling

Appointment Management No 
Automated Scheduling Yes 
Calendar Management Yes 
Employee Database No 
Group Scheduling Yes 
Messaging Yes 
Mobile Access Yes 
Payroll Management Yes 
Reporting/Analytics Yes 
Resource Management Yes 
Schedule Distribution Yes 
Scheduling Yes 
Shift Scheduling Yes 
Shift Swapping Yes 
Time Clock Yes 
Time Tracking Yes 
Vacation / Leave Tracking Yes 

Food Service Management

Costing No 
For Cafeterias Yes 
For Healthcare Facilities Yes 
Free / Reduced Meals No 
Inventory Management No 
Menu Planning No 
Nutritional Analysis No 
Online Payments / Funding No 
Point of Sale (POS) No 
Purchasing No 
Recipe Management No 
Schools Yes 
Tray Tracking No 

Massage Therapy

Appointment Management No 
Billing & Invoicing No 
Client Management No 
Email Marketing No 
Employee Management Yes 
Gift Card Management No 
Multi-Location Yes 
Point of Sale (POS) No 
Practice Management No 
SOAP Notes No 

Medical Scheduling

Appointment Management No 
Billing & Invoicing No 
Drag & Drop Yes 
Facility Scheduling Yes 
Multi-Location Yes 
No-Show Tracking Yes 
On Call Scheduling Yes 
Patient Records No 
Patient Scheduling No 
Physician Management Yes 
Recurring Appointments No 
Self Service Portal Yes 
Staff Scheduling Yes 

Nonprofit

Accounting No 
Committee Management Yes 
Donor Management No 
Dues Management No 
Event Management Yes 
Fundraising Management No 
Member Database No 
Membership Management No 
Social Media Management No 
Volunteer Management Yes 

Restaurant Management

Billing & Invoicing Yes 
Built-in Accounting Yes 
Employee Management Yes 
Food Costing No 
Inventory Management No 
Kitchen Management No 
Menu Management No 
Payroll Management No 
Point of Sale (POS) No 
Reporting/Analytics Yes 
Reservations Management No 
Sales Tracking No 
Table Management No 
Wait List Management No 
Waitstaff Management Yes 

Scheduling

Alerts/Notifications Yes 
Appointment Scheduling Yes 
Automated Scheduling Yes 
Calendar Management Yes 
Class Scheduling Yes 
Employee Scheduling Yes 
Facility Scheduling Yes 
Group Scheduling Yes 
Interview Scheduling No 
Meeting Room Booking No 
Multi-Location Yes 
Online Scheduling Yes 
Payment Processing No 
Real-time Scheduling Yes 
Reservations No 
Resource Scheduling Yes 
Room Booking Management Yes 

Spa

Appointment Management No 
Client Management No 
Employee Management Yes 
Inventory Management No 
Loyalty Program No 
Membership Management No 
Online Booking No 
Payroll & Commission No 
Point of Sale (POS) No 

Time Clock

Biometric Recognition No 
Hourly Employee Tracking Yes 
Messaging Yes 
Mobile Access Yes 
Online Punch Card Yes 
Payroll Management Yes 
Punch card Yes 
Reporting/Analytics Yes 
Salaried Employee Tracking Yes 
Sick Leave Tracking Yes 
Vacation / Leave Tracking Yes 
Workstation Tracking Yes 

Time Tracking

Automatic Time Capture No 
Billable & Non-Billable Hours No 
Billing & Invoicing No 
Employee Database No 
Expense Tracking No 
Mobile Time Tracking No 
Multiple Billing Rates No 
Offline Time Tracking No 
Online Time Tracking No 
Overtime Calculation No 
Time per Project Reporting No 
Timesheet Management No 
Vacation / Leave Tracking No 

Workforce Management

Budgeting & Forecasting Yes 
Contractor Management Yes 
Employee Lifecycle Management No 
Labor Projection No 
Performance Appraisal No 
Recruiting Management No 
Scheduling Yes 
Skills Tracking No 
Time & Attendance Yes 
Variable Workforce Yes 

Alternatives

Alternatives