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Description
When evaluating administration tools, the most crucial question is what actual business problems they solve. ToogleBox was developed specifically to address the real-world, day-to-day challenges faced by Google Workspace Super Admins—such as neutralizing malicious emails, correcting outdated directory data, and fixing complex group misconfigurations.
ToogleBox is a modular toolkit built to solve these specific problems with a transparent pricing model of $4/user/year per module, or $12 for the entire suite.
Module 1: Email Damage Control: Execute domain-wide queries via the Gmail API to bulk-delete phishing emails across all mailboxes in seconds. Includes deep e-Discovery and internal email recall for mistakenly sent emails.
Module 2: User Directory Management: Automate onboarding and offboarding, enforce standardized email signatures domain-wide, and centrally manage vacation responders.
Module 3: Contacts & Groups: Replace manual tasks with attribute-based automation to dynamically update distribution lists. Sync external entities as shared contacts while automatically purging obsolete ex-employee data.
Module 4: InfoBox: Bypass outdated, messy intranets. Deliver targeted internal communications directly via our Web and Mobile Apps—even reaching external contractors who don't have a corporate Google license.
ToogleBox runs natively on Google Cloud Platform (GCP) . The platform seamlessly integrates using the Google Workspace Marketplace API, Admin SDK, Gmail API, People API, and Calendar API.
Security is our priority. We undergo rigorous annual penetration testing with TAC Security and utilize Veracode for continuous SAST, DAST, and SCA scanning. ToogleBox is CASA Tier 3 Certified and fully GDPR compliant.
Description
Centrally manage email signatures for all users on all their devices.
The platform is built for Microsoft 365 and Google Workspace, and it has decades of experience with email signature management.
Get consistent, branded and up-to-date signatures for all employees across devices, departments, and geography. Create customized and targeted email signature marketing banners below the contact details to share updates, achievements, values, promote content and much more! All with clickable call-to-actions to help you drive traffic and interest.
With role-based login, the marketing or communications department can easily manage it. After the initial setup (45 min), IT has no workload.
Safely hosted at ISO 27001-certified data centers (Microsoft Azure). This ensures the best, most secure data storage available – under all laws and regulations, including GDPR.
API Access
Has API
Yes
API Access
Has API
Yes
Integrations
Gmail
Yes
Active Directory
No
Azure SQL Database
No
Azure-AD-External-Identities
No
Google Calendar
Yes
Google Contacts
Yes
Google Groups
Yes
Google Workspace
No
Microsoft 365
No
Microsoft Entra ID
No
Integrations
Gmail
Yes
Active Directory
Yes
Azure SQL Database
Yes
Azure-AD-External-Identities
Yes
Google Calendar
No
Google Contacts
No
Google Groups
No
Google Workspace
Yes
Microsoft 365
Yes
Microsoft Entra ID
Yes
Pricing Details
$4/user/year
ToogleBox has 4 different modules. You can buy each one separately for $4 per user/year. You can also buy the complete set of 4 modules at a discounted price of $12 per user/year
Free Trial
Yes
Free Version
No
Pricing Details
$1/user/month
100 users: $0.93/user/month.
500 users: $0.55/user/month.
1000 users: $0.39/user/month.
500 users: $0.55/user/month.
1000 users: $0.39/user/month.
Free Trial
Yes
Free Version
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
No
iPad App
No
Android App
No
Windows
No
Mac
No
Linux
No
Chromebook
No
Deployment
Web-Based
Yes
On-Premises
No
iPhone App
Yes
iPad App
Yes
Android App
Yes
Windows
Yes
Mac
Yes
Linux
No
Chromebook
No
Customer Support
Business Hours
No
Live Rep (24/7)
No
Online Support
Yes
Customer Support
Business Hours
Yes
Live Rep (24/7)
Yes
Online Support
Yes
Types of Training
Training Docs
Yes
Webinars
No
Live Training (Online)
Yes
In Person
No
Types of Training
Training Docs
Yes
Webinars
Yes
Live Training (Online)
Yes
In Person
Yes
Vendor Details
Company Name
ToogleBox
Founded
2015
Country
United States
Website
www.tooglebox.com
Vendor Details
Company Name
Xink
Founded
2009
Country
Denmark
Website
www.xink.io
Product Features
Contact Management
Designed specifically for Super Admins using Google Workspace, ToogleBox offers an automated solution for contact management. Built on Google Cloud Platform (GCP), it streamlines the process of maintaining extensive global address lists without the need for manual effort. Key Features: 1. Internal Contact Synchronization: Keep your Google Workspace Directory and user address books in sync to ensure that outdated employee information does not appear as suggested contacts. 2. External Contact Coordination: Safely synchronize external contacts, such as vendors or clients, and make them accessible as shared contacts throughout your entire domain. 3. Automated Group Management: Move away from manual processes with attribute-driven automation. Update distribution lists and resource permissions dynamically based on fields in the Google Directory profile. Architecture & Security: Provides seamless integration through the Admin SDK, Contacts API, and People API. Security measures include ongoing Veracode SAST/DAST assessments, CASA Tier 3 Certification, and full compliance with GDPR regulations.
Activity Management
No
Appointment Management
No
Contact Database
Yes
Contact History
Yes
Contact Import/Export
Yes
Customer Pipeline
No
Email Marketing
No
Group Management
Yes
Interaction Tracking
No
Lead Management
No
Prospecting Tools
No
Sales Pipeline Management
No
Search / Filter
Yes
Segmentation
Yes
Shared Contacts
Yes
Social Media Integration
No
Email Management
Designed specifically for Google Workspace Super Admins, ToogleBox delivers detailed, programmatic control and remediation capabilities for email management. Operating natively on Google Cloud Platform (GCP), this tool effectively connects standard Google features with advanced enterprise governance. Key Features: 1. Mass Email Removal: Utilize the Gmail API to perform domain-wide searches that can identify and remove phishing emails in bulk. Focus on particular senders, subjects, or attachments to swiftly eliminate threats across all user accounts. 2. Email Recall Functionality: Allow users to retract mistakenly sent internal emails at any time, reducing the likelihood of errors and safeguarding sensitive information from being disseminated. 3. e-Discovery Support: Aid in forensic investigations by enabling authorized administrators to examine specific email contents for compliance with regulatory standards. Infrastructure & Security: Integrates flawlessly through the Gmail API and is secured by ongoing Veracode SAST/DAST assessments, holds CASA Tier 3 Certification, and complies fully with GDPR regulations.
Data Recovery
No
Email Archiving
Yes
Email Deletion
Yes
Email Discovery
Yes
Email Monitoring
Yes
Email Recall
Yes
Queue Manager
No
Response Management
Yes
Routing
No
Shared Inboxes
No
Signature Management
Yes
Spam Blocker
No
Whitelisting / Blacklisting
No
Email Security
Anti Spam
No
Anti Virus
No
Email Attachment Protection
No
Encryption
No
Policy Management
No
Quarantine
No
Reporting/Analytics
No
Whitelisting / Blacklisting
No
Email Signature
ToogleBox offers a streamlined, programmatic solution for managing corporate email signatures from a centralized platform. Say goodbye to the cumbersome manual configurations by implementing automated, domain-wide controls that are directly integrated with your Google Directory. Key Technical Features: *Automated Implementation: Instantly roll out uniform signature designs across your entire organization or target specific user groups based on attributes, with automatic daily updates through the Gmail API. *Seamless Directory Integration: Effortlessly syncs with Google Directory, while our Data Access feature empowers users to make secure updates to personal information (such as pronouns) without compromising the brand's signature layout, which remains locked by IT. *Regulatory Compliance Automation: Ensure legal disclaimers are consistently applied across the organization, helping to minimize compliance risks. *Dynamic Marketing Integration: Centrally distribute promotional materials, event links, and "Book a Meeting" calls-to-action, shown to increase booked demos by 15-25%.
Auto Update
Yes
Campaign Specific Signature
Yes
Content Creation
No
Image Management
Yes
Legal Disclaimer
Yes
Signature Management
Yes
Social Media
Yes
Templates
Yes
Product Features
Email Management
Data Recovery
No
Email Archiving
No
Email Deletion
No
Email Discovery
No
Email Monitoring
No
Email Recall
No
Queue Manager
No
Response Management
No
Routing
No
Shared Inboxes
Yes
Signature Management
Yes
Spam Blocker
No
Whitelisting / Blacklisting
No
Email Marketing
A/B Testing
No
Artificial Intelligence
No
Auto-Responders
No
CAN SPAM Compliance
No
Customer Surveys
No
Drip Campaigns
No
Dynamic Content
No
Event Triggered Email
No
Image Library
No
Landing Pages/Web Forms
No
Mailing List Management
No
Mobile Optimized Emails
No
Reporting/Analytics
Yes
Subscriber Management
No
Template Management
Yes
WYSIWYG Email Editor
No
Email Security
Anti Spam
No
Anti Virus
No
Email Attachment Protection
No
Encryption
No
Policy Management
No
Quarantine
No
Reporting/Analytics
No
Whitelisting / Blacklisting
No
Email Signature
Auto Update
Yes
Campaign Specific Signature
Yes
Content Creation
Yes
Image Management
Yes
Legal Disclaimer
Yes
Signature Management
Yes
Social Media
Yes
Templates
Yes
