Compare Resource Guru vs. When I Work in 2026

When I Work

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Average Ratings 1,043 Ratings

Total

ease

features

design

support

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Average Ratings 43 Ratings

Total

ease

features

design

support

Read all reviews

Description

Resource Guru makes it easy to schedule people, equipment, or other resources online. Resource Guru is designed to replace cumbersome, outdated scheduling spreadsheets. It helps managers get organized quickly. The platform includes reporting, resource planning, resource scheduling and resource management. Resource Guru costs as low as $4.16 per month.

Description

When I Work allows businesses to easily schedule, track attendance and communicate with hourly employees. With the free iOS and Android apps, you can keep track of every employee's schedule and time clock. You can keep track of employee availability and time off, as well as manage shift swaps in just a few clicks. Integrate with your payroll provider for a smoother process and to avoid human error.

API Access

Has API No

API Access

Has API No

Screenshots View All

Screenshots View All

Integrations

Google Calendar Yes

Stackreaction Yes

Zapier Yes

ADP Celergo No

ADP Enterprise HR No

ADP Mobile Solutions No

ADP StandOut No

ADP Succession Management No

ADP Total Absence Management No

BambooHR No

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Explore All 13 Integrations

Integrations

Google Calendar Yes

Stackreaction Yes

Zapier Yes

ADP Celergo Yes

ADP Enterprise HR Yes

ADP Mobile Solutions Yes

ADP StandOut Yes

ADP Succession Management Yes

ADP Total Absence Management Yes

BambooHR Yes

Show More Integrations

Explore All 41 Integrations

Pricing Details

$4.16/month/user

Grasshopper - $4.16 per person per month
Blackbelt -$6.65 per person per month
Master - $10 per person per month

Free Trial Yes

Free Version No

Pricing Details

$3.00/month/user

Single location plan starts at $3 per user/month.
Multi location plan starts at $5 per user/month.

Free Trial Yes

Free Version No

Deployment

Web-Based Yes

On-Premises No

iPhone App No

iPad App No

Android App No

Windows No

Mac No

Linux No

Chromebook No

Deployment

Web-Based Yes

On-Premises No

iPhone App Yes

iPad App Yes

Android App Yes

Windows No

Mac No

Linux No

Chromebook No

Customer Support

Business Hours Yes

Live Rep (24/7) No

Online Support Yes

Customer Support

Business Hours Yes

Live Rep (24/7) No

Online Support Yes

Types of Training

Training Docs Yes

Webinars No

Live Training (Online) Yes

In Person No

Types of Training

Training Docs Yes

Webinars Yes

Live Training (Online) Yes

In Person Yes

Vendor Details

Company Name

Resource Guru

Founded

2011

Country

United Kingdom

Website

resourceguruapp.com

Vendor Details

Company Name

When I Work

Founded

2010

Country

United States

Website

www.wheniwork.com

Product Features

Attendance Tracking

Absence Management Yes

Calendar Management Yes

Employee Scheduling Yes

Employee Time Clock No

FMLA Tracking No

Overtime Tracking Yes

Reporting/Analytics Yes

Self Service Portal Yes

Time Tracking Yes

Timesheets Yes

Vacation / Leave Tracking Yes

Employee Scheduling

Appointment Management No

Automated Scheduling No

Calendar Management Yes

Employee Database Yes

Group Scheduling Yes

Messaging Yes

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management Yes

Schedule Distribution Yes

Scheduling Yes

Shift Scheduling No

Shift Swapping Yes

Time Clock Yes

Time Tracking Yes

Vacation / Leave Tracking Yes

Leave Management

Approval Process Control Yes

Calendar Management Yes

Employee Scheduling Yes

FMLA Tracking No

Leave & Absence Reporting Yes

Leave Policy Management No

Self Service Portal Yes

Professional Services Automation

Billing & Invoicing No

CRM No

Client Portal No

Collaboration Tools No

Document Management No

Portfolio Management No

Project Management Yes

Proposal Generation No

Quote Management No

Resource Management Yes

Time & Expense Tracking No

Project Management

Agile Methodologies Yes

Budget Management Yes

Client Portal Yes

Collaboration Tools No

Cost-to-Completion Tracking Yes

Customizable Templates Yes

Gantt Charts Yes

Idea Management Yes

Kanban Board Yes

Milestone Tracking Yes

Portfolio Management No

Resource Management Yes

Time & Expense Tracking Yes

Traditional Methodologies Yes

Project Portfolio Management

Budget Management Yes

Collaboration No

Dashboard Yes

Issue Management No

Milestone Tracking Yes

Portfolio Management No

Project Planning Yes

Requirements Management No

Resource Management Yes

Status Tracking No

Task Management No

Time & Expense Tracking No

Resource Management

Capacity Management Yes

Data Visualization Yes

Demand Forecasting Yes

Drag & Drop Yes

Employee Scheduling Yes

Filtered Search Yes

Resource Allocation Yes

Skills Tracking Yes

Utilization Management Yes

Resource Scheduling

Scheduling

Alerts/Notifications Yes

Appointment Scheduling No

Automated Scheduling No

Calendar Management Yes

Class Scheduling No

Employee Scheduling Yes

Facility Scheduling No

Group Scheduling Yes

Interview Scheduling No

Meeting Room Booking Yes

Multi-Location Yes

Online Scheduling Yes

Payment Processing No

Real-time Scheduling Yes

Reservations No

Resource Scheduling Yes

Room Booking Management Yes

Work Schedule Makers

Workforce Management

Budgeting & Forecasting Yes

Contractor Management Yes

Employee Lifecycle Management No

Labor Projection Yes

Performance Appraisal No

Recruiting Management No

Scheduling Yes

Skills Tracking Yes

Time & Attendance Yes

Variable Workforce Yes

Product Features

Absence Management

Analytics/Reporting No

Approval Process Control No

Attendance Tracking No

Calendar Management No

Compliance Management No

Employee Database No

Employee Scheduling No

Leave Policy Management No

Notifications/Alerts No

Overtime Management No

Role-Based Permissions No

Time Off Management No

Timesheet Management No

Attendance Tracking

Absence Management Yes

Calendar Management Yes

Employee Scheduling Yes

Employee Time Clock Yes

FMLA Tracking No

Overtime Tracking Yes

Reporting/Analytics Yes

Self Service Portal Yes

Time Tracking Yes

Timesheets Yes

Vacation / Leave Tracking Yes

Bakery

Accounting Management No

Customer Management No

Inventory Management No

Labor Cost Calculator Yes

Nutrition & Ingredient Labels No

Nutrition Analysis No

Production Management No

Recipe / Formula Costing No

Recipe / Formula Management No

Sales History No

Sales Management No

Brewery

Billing & Invoicing No

Cask Management No

Demand Planning Yes

Distribution Management No

Inventory Management No

Order Management No

Production Tracking No

Quality Control No

Recipe Management No

Catering

Banquet Management No

Billing & Invoicing No

Booking Management No

Calendar Management Yes

Contract Management No

Costing No

Customer Database No

Event Management Yes

Facility Management Yes

Inventory Management No

Kitchen / Menu Management No

Order Management No

Quote Management No

Recipe Management No

Waitstaff Management Yes

Employee Monitoring

Activity Monitoring No

Browsing History No

Email Monitoring No

Keystroke Recording No

Productivity Analysis No

Remote Control No

Screen Activity Recording No

Time & Attendance Yes

Time Tracking Yes

Employee Scheduling

Appointment Management No

Automated Scheduling Yes

Calendar Management Yes

Employee Database No

Group Scheduling Yes

Messaging Yes

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management Yes

Schedule Distribution Yes

Scheduling Yes

Shift Scheduling Yes

Shift Swapping Yes

Time Clock Yes

Time Tracking Yes

Vacation / Leave Tracking Yes

Food Service Management

Costing No

For Cafeterias Yes

For Healthcare Facilities Yes

Free / Reduced Meals No

Inventory Management No

Menu Planning No

Nutritional Analysis No

Online Payments / Funding No

Point of Sale (POS) No

Purchasing No

Recipe Management No

Schools Yes

Tray Tracking No

Massage Therapy

Appointment Management No

Billing & Invoicing No

Client Management No

Email Marketing No

Employee Management Yes

Gift Card Management No

Multi-Location Yes

Point of Sale (POS) No

Practice Management No

SOAP Notes No

Medical Scheduling

Appointment Management No

Billing & Invoicing No

Drag & Drop Yes

Facility Scheduling Yes

Multi-Location Yes

No-Show Tracking Yes

On Call Scheduling Yes

Patient Records No

Patient Scheduling No

Physician Management Yes

Recurring Appointments No

Self Service Portal Yes

Staff Scheduling Yes

Nonprofit

Accounting No

Committee Management Yes

Donor Management No

Dues Management No

Event Management Yes

Fundraising Management No

Member Database No

Membership Management No

Social Media Management No

Volunteer Management Yes

Restaurant Management

Billing & Invoicing Yes

Built-in Accounting Yes

Employee Management Yes

Food Costing No

Inventory Management No

Kitchen Management No

Menu Management No

Payroll Management No

Point of Sale (POS) No

Reporting/Analytics Yes

Reservations Management No

Sales Tracking No

Table Management No

Wait List Management No

Waitstaff Management Yes

Restaurant Scheduling

Scheduling

Alerts/Notifications Yes

Appointment Scheduling Yes

Automated Scheduling Yes

Calendar Management Yes

Class Scheduling Yes

Employee Scheduling Yes

Facility Scheduling Yes

Group Scheduling Yes

Interview Scheduling No

Meeting Room Booking No

Multi-Location Yes

Online Scheduling Yes

Payment Processing No

Real-time Scheduling Yes

Reservations No

Resource Scheduling Yes

Room Booking Management Yes

Spa

Appointment Management No

Client Management No

Employee Management Yes

Inventory Management No

Loyalty Program No

Membership Management No

Online Booking No

Payroll & Commission No

Point of Sale (POS) No

Time & Attendance

Time Clock

Biometric Recognition No

Hourly Employee Tracking Yes

Messaging Yes

Mobile Access Yes

Online Punch Card Yes

Payroll Management Yes

Punch card Yes

Reporting/Analytics Yes

Salaried Employee Tracking Yes

Sick Leave Tracking Yes

Vacation / Leave Tracking Yes

Workstation Tracking Yes

Time Tracking

Automatic Time Capture No

Billable & Non-Billable Hours No

Billing & Invoicing No

Employee Database No

Expense Tracking No

Mobile Time Tracking No

Multiple Billing Rates No

Offline Time Tracking No

Online Time Tracking No

Overtime Calculation No

Time per Project Reporting No

Timesheet Management No

Vacation / Leave Tracking No

Work Schedule Makers

Workforce Management

Budgeting & Forecasting Yes

Contractor Management Yes

Employee Lifecycle Management No

Labor Projection No

Performance Appraisal No

Recruiting Management No

Scheduling Yes

Skills Tracking No

Time & Attendance Yes

Variable Workforce Yes

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Compare Resource Guru vs. When I Work

Average Ratings 1,043 Ratings

Average Ratings 43 Ratings

Description

Description

API Access

API Access

Screenshots View All

Screenshots View All

Integrations

Integrations

Pricing Details

Pricing Details

Deployment

Deployment

Customer Support

Customer Support

Types of Training

Types of Training

Vendor Details

Company Name

Founded

Country

Website

Vendor Details

Company Name

Founded

Country

Website

Product Features

Product Features

Alternatives

Alternatives

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