Compare Hubstaff vs. When I Work in 2026

When I Work

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Average Ratings 3,995 Ratings

Total

ease

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design

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Average Ratings 43 Ratings

Total

ease

features

design

support

Read all reviews

Description

Take productivity to new heights with Hubstaff! Hubstaff offers time-tracking apps for your desktop, web browser, or mobile device. Once you start tracking time to a task, Hubstaff will quietly run in the background as you work, consuming virtually no resources. You can easily switch between tasks or stop tracking with just a few clicks. Tracking your team's efficiency can be a challenge, but we've equipped Hubstaff with several great features to help you determine how they perform. Hubstaff works best when you have clear expectations for your team. It helps you determine each team member's average productivity levels to identify improvements or declines in their performance over time. In other words, the more you use Hubstaff, the better the results you'll get. Available for Mac, Windows, Linux, iOS & Android.

Description

When I Work allows businesses to easily schedule, track attendance and communicate with hourly employees. With the free iOS and Android apps, you can keep track of every employee's schedule and time clock. You can keep track of employee availability and time off, as well as manage shift swaps in just a few clicks. Integrate with your payroll provider for a smoother process and to avoid human error.

API Access

Has API No

API Access

Has API No

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Screenshots View All

Integrations

Gusto Yes

PayPal Yes

QuickBooks Online Yes

QuickBooks Online Advanced Yes

Shift Yes

Stackreaction Yes

ADP Celergo No

ADP Total Absence Management No

Asana Yes

Basecamp Yes

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Explore All 49 Integrations

Integrations

Gusto Yes

PayPal Yes

QuickBooks Online Yes

QuickBooks Online Advanced Yes

Shift Yes

Stackreaction Yes

ADP Celergo Yes

ADP Total Absence Management Yes

Asana No

Basecamp No

Show More Integrations

Explore All 41 Integrations

Pricing Details

$4.99/user/month

Free: $0.00 / one user only
Starter: $4.99 / per user / month
Grow: $7.50 / per user / month
Team: $10 / per user / month
Enterprise: $25 / per user / month

Free Trial Yes

Free Version No

Pricing Details

$3.00/month/user

Single location plan starts at $3 per user/month.
Multi location plan starts at $5 per user/month.

Free Trial Yes

Free Version No

Deployment

Web-Based Yes

On-Premises No

iPhone App Yes

iPad App Yes

Android App Yes

Windows Yes

Mac Yes

Linux Yes

Chromebook Yes

Deployment

Web-Based Yes

On-Premises No

iPhone App Yes

iPad App Yes

Android App Yes

Windows No

Mac No

Linux No

Chromebook No

Customer Support

Business Hours Yes

Live Rep (24/7) Yes

Online Support Yes

Customer Support

Business Hours Yes

Live Rep (24/7) No

Online Support Yes

Types of Training

Training Docs Yes

Webinars No

Live Training (Online) Yes

In Person No

Types of Training

Training Docs Yes

Webinars Yes

Live Training (Online) Yes

In Person Yes

Vendor Details

Company Name

Hubstaff

Founded

2012

Country

United States

Website

hubstaff.com

Vendor Details

Company Name

When I Work

Founded

2010

Country

United States

Website

www.wheniwork.com

Product Features

Absence Management

Analytics/Reporting Yes

Approval Process Control No

Attendance Tracking Yes

Calendar Management No

Compliance Management No

Employee Database No

Employee Scheduling Yes

Leave Policy Management Yes

Notifications/Alerts Yes

Overtime Management Yes

Role-Based Permissions No

Time Off Management Yes

Timesheet Management Yes

Agile Project Management Tools

Backlog Management Yes

Feedback Management No

Gantt/Timeline View Yes

Kanban Board Yes

Prioritization Yes

Request Management No

Resource Management No

Retrospectives Management No

Status Tracking Yes

Supports Scrum Yes

Team Management Yes

Template Management Yes

Workflow Management Yes

Attendance Tracking

Absence Management No

Calendar Management Yes

Employee Scheduling Yes

Employee Time Clock Yes

FMLA Tracking Yes

Overtime Tracking Yes

Reporting/Analytics Yes

Self Service Portal No

Time Tracking Yes

Timesheets Yes

Vacation / Leave Tracking Yes

Billing and Invoicing

Billing Portal No

Contact Database No

Contingency Billing No

Customer Portal No

Customizable Invoices No

Dunning Management No

Hourly Billing Yes

Invoice History Yes

Mobile Payments No

Multi-Currency No

Online Invoicing Yes

Online Payments No

Payment Processing No

Project Billing Yes

Recurring/Subscription Billing Yes

Service Ticket Billing No

Tax Calculator No

Business Activity Monitoring

Alerts / Notifications Yes

Business Process Management Yes

Cross Application Analysis No

Email Monitoring No

Events Monitoring Yes

KPI Monitoring Yes

Pre-Configured Events No

Reporting / Analytics Yes

Workflow Management Yes

Collaboration

Brainstorming No

Calendar Management No

Chat / Messaging No

Contact Management No

Content Management Yes

Document Management No

Project Management Yes

Real Time Editing No

Task Management Yes

Version Control No

Video Conferencing No

Employee Engagement

Benchmarking Yes

Cultural Alignment No

Employee Awards No

Employee Guides No

Employee Recognition No

Feedback Management No

Goal Management No

Health & Wellness Programs No

Performance Management Yes

Pulse Surveys No

Employee Monitoring

Activity Monitoring Yes

Browsing History Yes

Email Monitoring No

Keystroke Recording Yes

Productivity Analysis Yes

Remote Control No

Screen Activity Recording Yes

Time & Attendance Yes

Time Tracking Yes

Employee Scheduling

Appointment Management No

Automated Scheduling Yes

Calendar Management Yes

Employee Database Yes

Group Scheduling Yes

Messaging No

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management No

Schedule Distribution No

Scheduling Yes

Shift Scheduling No

Shift Swapping No

Time Clock Yes

Time Tracking Yes

Vacation / Leave Tracking Yes

Expense Report

Approval Process Control No

Invoice Management Yes

Multi-Currency No

Receipt Management Yes

Reimbursement Management Yes

Spend Control Yes

Time Tracking Yes

Workflow Management Yes

Freelance Management

Anonymous Talent Search No

Chat / Messaging No

Consolidated Billing & Invoicing Yes

Contract Management No

Custom Payments Yes

Internship Management No

Job Posting / Job Board No

Payment Management Yes

Portfolio Screening No

Progress / Time Tracking Yes

Project Management Yes

Talent Matching Algorithm No

Talent Vetting No

Task Management Yes

GPS Tracking

Alerts/Notifications Yes

Asset Tracking No

Driver Management Yes

Historical Reporting Yes

Mobile Tracking Yes

People Tracking Yes

Real Time Tracking Yes

Routing Yes

Status Tracking Yes

Territory Management Yes

Vehicle Tracking Yes

Leave Management

Approval Process Control No

Calendar Management No

Employee Scheduling No

FMLA Tracking No

Leave & Absence Reporting No

Leave Policy Management No

Self Service Portal No

Payroll

401(k) Tracking No

Attendance Management Yes

Benefits Management No

Check Printing No

Compensation Management Yes

Deductions Management No

Direct Deposit Yes

Multi-Country No

Multi-State No

Reporting/Analytics Yes

Self Service Portal No

Tax Compliance No

Vacation / Leave Tracking Yes

W-2 and 1099 Preparation No

Wage Garnishment No

Productivity

Collaboration Yes

Database Creation No

Document Creation No

File Sharing No

Notes Management Yes

Office Suite No

Presentation Tools No

Project Management Yes

Task Management Yes

Team Chat Yes

Project Cost Management

Project Tracking

Collaboration Tools No

Cost-to-Completion Tracking Yes

Gantt Charts No

Kanban Board Yes

Milestone Tracking Yes

Percent-Complete Tracking Yes

Prioritization No

Status Tracking Yes

Time & Expense Tracking Yes

Remote Work

Collaboration Yes

Credential Management No

Electronic Signature No

Employee Monitoring Yes

Live Chat No

Meeting Management No

Project Management Yes

Remote Access Yes

Remote Support No

Screen Sharing Yes

Softphone No

Task Management Yes

Time Zone Tracking Yes

Video Chat No

Web Conferencing No

Reporting

Customizable Dashboard Yes

Data Source Connectors No

Drag & Drop No

Drill Down No

Email Reports No

Financial Reports No

Forecasting No

Marketing Reports No

OLAP No

Report Export Yes

Sales Reports No

Scheduled / Automated Reports Yes

Time & Attendance

Time and Expense

Activity Tracking Yes

Billable Hours Tracking Yes

Billing Rate Management Yes

Expense Tracking Yes

Invoice Processing No

Multiple Billing Rates Yes

Project Tracking Yes

Reimbursement Management No

Time Tracking by Client Yes

Time Tracking by Project Yes

Time Clock

Biometric Recognition No

Hourly Employee Tracking Yes

Messaging No

Mobile Access Yes

Online Punch Card Yes

Payroll Management Yes

Punch card No

Reporting/Analytics Yes

Salaried Employee Tracking Yes

Sick Leave Tracking Yes

Vacation / Leave Tracking Yes

Workstation Tracking Yes

Time Tracking

Automatic Time Capture Yes

Billable & Non-Billable Hours Yes

Billing & Invoicing Yes

Employee Database Yes

Expense Tracking Yes

Mobile Time Tracking Yes

Multiple Billing Rates Yes

Offline Time Tracking Yes

Online Time Tracking Yes

Overtime Calculation Yes

Time per Project Reporting Yes

Timesheet Management Yes

Vacation / Leave Tracking Yes

Workflow Management

Access Controls/Permissions Yes

Approval Process Control No

Business Process Automation Yes

Calendar Management Yes

Compliance Tracking No

Configurable Workflow No

Customizable Dashboard No

Document Management No

Forms Management No

Graphical Workflow Editor No

Mobile Access Yes

No-Code No

Task Management Yes

Third Party Integrations Yes

Workflow Configuration No

Product Features

Absence Management

Analytics/Reporting No

Approval Process Control No

Attendance Tracking No

Calendar Management No

Compliance Management No

Employee Database No

Employee Scheduling No

Leave Policy Management No

Notifications/Alerts No

Overtime Management No

Role-Based Permissions No

Time Off Management No

Timesheet Management No

Attendance Tracking

Absence Management Yes

Calendar Management Yes

Employee Scheduling Yes

Employee Time Clock Yes

FMLA Tracking No

Overtime Tracking Yes

Reporting/Analytics Yes

Self Service Portal Yes

Time Tracking Yes

Timesheets Yes

Vacation / Leave Tracking Yes

Bakery

Accounting Management No

Customer Management No

Inventory Management No

Labor Cost Calculator Yes

Nutrition & Ingredient Labels No

Nutrition Analysis No

Production Management No

Recipe / Formula Costing No

Recipe / Formula Management No

Sales History No

Sales Management No

Brewery

Billing & Invoicing No

Cask Management No

Demand Planning Yes

Distribution Management No

Inventory Management No

Order Management No

Production Tracking No

Quality Control No

Recipe Management No

Catering

Banquet Management No

Billing & Invoicing No

Booking Management No

Calendar Management Yes

Contract Management No

Costing No

Customer Database No

Event Management Yes

Facility Management Yes

Inventory Management No

Kitchen / Menu Management No

Order Management No

Quote Management No

Recipe Management No

Waitstaff Management Yes

Employee Monitoring

Activity Monitoring No

Browsing History No

Email Monitoring No

Keystroke Recording No

Productivity Analysis No

Remote Control No

Screen Activity Recording No

Time & Attendance Yes

Time Tracking Yes

Employee Scheduling

Appointment Management No

Automated Scheduling Yes

Calendar Management Yes

Employee Database No

Group Scheduling Yes

Messaging Yes

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management Yes

Schedule Distribution Yes

Scheduling Yes

Shift Scheduling Yes

Shift Swapping Yes

Time Clock Yes

Time Tracking Yes

Vacation / Leave Tracking Yes

Food Service Management

Costing No

For Cafeterias Yes

For Healthcare Facilities Yes

Free / Reduced Meals No

Inventory Management No

Menu Planning No

Nutritional Analysis No

Online Payments / Funding No

Point of Sale (POS) No

Purchasing No

Recipe Management No

Schools Yes

Tray Tracking No

Massage Therapy

Appointment Management No

Billing & Invoicing No

Client Management No

Email Marketing No

Employee Management Yes

Gift Card Management No

Multi-Location Yes

Point of Sale (POS) No

Practice Management No

SOAP Notes No

Medical Scheduling

Appointment Management No

Billing & Invoicing No

Drag & Drop Yes

Facility Scheduling Yes

Multi-Location Yes

No-Show Tracking Yes

On Call Scheduling Yes

Patient Records No

Patient Scheduling No

Physician Management Yes

Recurring Appointments No

Self Service Portal Yes

Staff Scheduling Yes

Nonprofit

Accounting No

Committee Management Yes

Donor Management No

Dues Management No

Event Management Yes

Fundraising Management No

Member Database No

Membership Management No

Social Media Management No

Volunteer Management Yes

Restaurant Management

Billing & Invoicing Yes

Built-in Accounting Yes

Employee Management Yes

Food Costing No

Inventory Management No

Kitchen Management No

Menu Management No

Payroll Management No

Point of Sale (POS) No

Reporting/Analytics Yes

Reservations Management No

Sales Tracking No

Table Management No

Wait List Management No

Waitstaff Management Yes

Restaurant Scheduling

Scheduling

Alerts/Notifications Yes

Appointment Scheduling Yes

Automated Scheduling Yes

Calendar Management Yes

Class Scheduling Yes

Employee Scheduling Yes

Facility Scheduling Yes

Group Scheduling Yes

Interview Scheduling No

Meeting Room Booking No

Multi-Location Yes

Online Scheduling Yes

Payment Processing No

Real-time Scheduling Yes

Reservations No

Resource Scheduling Yes

Room Booking Management Yes

Spa

Appointment Management No

Client Management No

Employee Management Yes

Inventory Management No

Loyalty Program No

Membership Management No

Online Booking No

Payroll & Commission No

Point of Sale (POS) No

Time & Attendance

Time Clock

Biometric Recognition No

Hourly Employee Tracking Yes

Messaging Yes

Mobile Access Yes

Online Punch Card Yes

Payroll Management Yes

Punch card Yes

Reporting/Analytics Yes

Salaried Employee Tracking Yes

Sick Leave Tracking Yes

Vacation / Leave Tracking Yes

Workstation Tracking Yes

Time Tracking

Automatic Time Capture No

Billable & Non-Billable Hours No

Billing & Invoicing No

Employee Database No

Expense Tracking No

Mobile Time Tracking No

Multiple Billing Rates No

Offline Time Tracking No

Online Time Tracking No

Overtime Calculation No

Time per Project Reporting No

Timesheet Management No

Vacation / Leave Tracking No

Work Schedule Makers

Workforce Management

Budgeting & Forecasting Yes

Contractor Management Yes

Employee Lifecycle Management No

Labor Projection No

Performance Appraisal No

Recruiting Management No

Scheduling Yes

Skills Tracking No

Time & Attendance Yes

Variable Workforce Yes

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Compare Hubstaff vs. When I Work

Average Ratings 3,995 Ratings

Average Ratings 43 Ratings

Description

Description

API Access

API Access

Screenshots View All

Screenshots View All

Integrations

Integrations

Pricing Details

Pricing Details

Deployment

Deployment

Customer Support

Customer Support

Types of Training

Types of Training

Vendor Details

Company Name

Founded

Country

Website

Vendor Details

Company Name

Founded

Country

Website

Product Features

Product Features

Alternatives

Alternatives

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