Compare Acuity Scheduling vs. When I Work in 2026

When I Work

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Average Ratings 6,335 Ratings

Total

ease

features

design

support

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Average Ratings 43 Ratings

Total

ease

features

design

support

Read all reviews

Description

Simplify the process of booking and managing appointments effortlessly with Acuity Scheduling. This user-friendly online appointment scheduling tool empowers professionals and businesses to conveniently fill their calendars without the associated stress. Clients can view your availability in real time, book appointments quickly, and make payments upfront, allowing you to avoid the tedious task of constant organization and rescheduling. Additionally, Acuity's features help streamline your workflow, making your scheduling experience even more efficient.

Description

When I Work allows businesses to easily schedule, track attendance and communicate with hourly employees. With the free iOS and Android apps, you can keep track of every employee's schedule and time clock. You can keep track of employee availability and time off, as well as manage shift swaps in just a few clicks. Integrate with your payroll provider for a smoother process and to avoid human error.

API Access

Has API No

API Access

Has API No

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Screenshots View All

Integrations

Facebook Yes

Google Calendar Yes

Google Workspace Yes

PayPal Yes

QuickBooks Online Yes

QuickBooks Online Advanced Yes

Shift Yes

Square Appointments Yes

Square Payments Yes

Square for Retail Yes

Show More Integrations

Explore All 108 Integrations

Integrations

Facebook Yes

Google Calendar Yes

Google Workspace Yes

PayPal Yes

QuickBooks Online Yes

QuickBooks Online Advanced Yes

Shift Yes

Square Appointments Yes

Square Payments Yes

Square for Retail Yes

Show More Integrations

Explore All 41 Integrations

Pricing Details

$16.00/month

Emerging - $16 per month
Growing - $27 per month
Powerhouse - $49 per month

Free Trial Yes

Free Version No

Pricing Details

$3.00/month/user

Single location plan starts at $3 per user/month.
Multi location plan starts at $5 per user/month.

Free Trial Yes

Free Version No

Deployment

Web-Based Yes

On-Premises No

iPhone App Yes

iPad App Yes

Android App No

Windows No

Mac No

Linux No

Chromebook No

Deployment

Web-Based Yes

On-Premises No

iPhone App Yes

iPad App Yes

Android App Yes

Windows No

Mac No

Linux No

Chromebook No

Customer Support

Business Hours Yes

Live Rep (24/7) No

Online Support Yes

Customer Support

Business Hours Yes

Live Rep (24/7) No

Online Support Yes

Types of Training

Training Docs Yes

Webinars Yes

Live Training (Online) No

In Person No

Types of Training

Training Docs Yes

Webinars Yes

Live Training (Online) Yes

In Person Yes

Vendor Details

Company Name

Squarespace

Founded

2003

Country

United States

Website

www.acuityscheduling.com

Vendor Details

Company Name

When I Work

Founded

2010

Country

United States

Website

www.wheniwork.com

Product Features

Appointment Reminder

Appointment Scheduling No

Calendar Management No

Call Reminders No

Email Reminders No

Online Booking No

Payment Reminders No

Recurring Appointments No

Rescheduling No

SMS Messaging No

Two-Way Messaging No

Appointment Scheduling

Appointment Reminders Yes

Automated Scheduling Yes

Calendar Sync Yes

Client Database Yes

Group Scheduling Yes

Mobile Access Yes

Multi-Location Yes

Online Booking Yes

Online Payments Yes

Recurring Appointments Yes

Room Booking Management Yes

Barbershop

Appointment Reminders No

Appointment Scheduling No

Client Profiles No

Email Marketing No

Employee Management No

Inventory Management No

Loyalty Program No

Payroll Management No

Point of Sale (POS) No

Wait List Management No

Coaching

Appointment Scheduling Yes

Billing & Invoicing Yes

Business Coaching No

Client Management Yes

Goal Setting / Tracking No

Life Coaching No

Mentor/Coach Matching No

Program Management No

Progress Tracking No

Sport Coaching No

Dance Studio

Attendance Management No

Billing & Invoicing Yes

Class Management Yes

Competition Management No

Instructor Management Yes

Inventory Management Yes

Online Payments Yes

Online Registration Yes

Point of Sale (POS) No

Recital Management No

Scheduling Yes

Student Management No

Employee Scheduling

Appointment Management Yes

Automated Scheduling No

Calendar Management No

Employee Database No

Group Scheduling No

Messaging Yes

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management Yes

Schedule Distribution Yes

Scheduling Yes

Shift Scheduling No

Shift Swapping Yes

Time Clock Yes

Time Tracking No

Vacation / Leave Tracking No

Event Management

Attendee Management No

Badge Management No

Conferences / Conventions No

Exhibit / Vendor Management No

Gamification Yes

Room Block Management No

Social Media Promotion Yes

Sponsorship Management No

Surveys & Feedback No

Ticketing No

Volunteer Management Yes

Weddings / Parties No

Fitness

Attendance Tracking No

Billing & Invoicing Yes

Check-In Manager No

Class Management Yes

Contract Management No

Employee Management No

Event Management No

Inventory Management Yes

Marketing Management No

Membership Management No

Point of Sale (POS) No

Reservations Management Yes

Massage Therapy

Appointment Management Yes

Billing & Invoicing Yes

Client Management Yes

Email Marketing No

Employee Management Yes

Gift Card Management Yes

Multi-Location Yes

Point of Sale (POS) No

Practice Management Yes

SOAP Notes Yes

Medical Spa

Appointment Management Yes

Before & After Pictures No

Client Management Yes

Gift Card Management Yes

HIPAA Compliant Yes

Inventory Management Yes

Package Creation Yes

Mental Health

Appointment Reminders Yes

Appointment Scheduling Yes

Assessment & Treatment Plans No

Billing & Invoicing Yes

Claims Management No

E-Prescribing No

EDI No

EMR / EHR No

HIPAA Compliant Yes

Inpatient / Residential No

Multi-Provider Practice Yes

Patient Portal No

Personnel Management Yes

Progress Notes No

Single Provider Practice Yes

Municipal

Animal Licensing No

Code Enforcement No

Fund Accounting No

Inventory Management No

License Issuance No

Parking Management No

Permit Issuance No

Planning & Zoning No

Property Database No

Taxation & Assessment No

Utility Billing No

Work Order Management No

Patient Scheduling

Analytics/Reporting Yes

Approval Process Control No

HIPAA Compliant Yes

Mobile Access Yes

Notifications/Alerts Yes

Online Scheduling Yes

Patient Communications No

Patient Intake Yes

Patient Portal No

Patient Records Management No

Payment Processing Yes

Reminders Yes

SMS Messaging Yes

Personal Trainer

Appointment Scheduling Yes

Assessments No

Attendance Tracking No

Billing & Invoicing Yes

Certification Tracking No

Client Management Yes

Commission Management No

Exercise Library No

Fitness Assessments Yes

Fitness Plan No

Nutrition Program No

Online Store No

Payment Processing Yes

Wellness Plans No

eCommerce Yes

Photography Studio

Appointment Scheduling Yes

Billing & Invoicing Yes

Client Management Yes

Contract Management No

Event Management No

Marketing Management No

Order Management No

Project Management No

Proposal Management No

Physical Therapy

Activity Monitoring No

Appointment Management No

Assessments No

Billing & Invoicing No

Exercise Management No

Insurance Management No

Multi-Location No

Patient Records No

Practice Management No

Progress Notes No

Treatment Plans No

Pilates Studio

Attendance Tracking No

Capacity Management No

Class Scheduling No

Marketing Management No

Member Management No

Online Payments No

Point of Sale (POS) No

Staff Management No

Salon

Appointment Management Yes

Booth Rental Yes

Client Profiles Yes

Employee Management Yes

Inventory Management Yes

Loyalty Program No

Multi-Location Yes

Payroll Management Yes

Point of Sale (POS) No

Recurring Appointments Yes

Scheduling

Alerts/Notifications Yes

Appointment Scheduling Yes

Automated Scheduling Yes

Calendar Management Yes

Class Scheduling Yes

Employee Scheduling No

Facility Scheduling Yes

Group Scheduling Yes

Interview Scheduling Yes

Meeting Room Booking Yes

Multi-Location Yes

Online Scheduling Yes

Payment Processing Yes

Real-time Scheduling Yes

Reservations Yes

Resource Scheduling Yes

Room Booking Management Yes

Spa

Appointment Management Yes

Client Management Yes

Employee Management No

Inventory Management Yes

Loyalty Program No

Membership Management No

Online Booking Yes

Payroll & Commission No

Point of Sale (POS) No

Speech Therapy

Assessment Management No

Billing & Invoicing No

Care Plan Management No

Insurance Management No

Patient Scheduling No

Progress Tracking No

SOAP Notes No

Tattoo Studio

Appointment Reminders No

Appointment Scheduling No

Client Management No

Consent Management No

Inventory Management No

Loyalty Program No

Marketing Automation No

Multi-Location No

Online Booking No

Payroll & Commissions No

Point of Sale (POS) No

Inventory Management Yes

Member Management No

Online Payments Yes

Staff Management Yes

Product Features

Absence Management

Analytics/Reporting No

Approval Process Control No

Attendance Tracking No

Calendar Management No

Compliance Management No

Employee Database No

Employee Scheduling No

Leave Policy Management No

Notifications/Alerts No

Overtime Management No

Role-Based Permissions No

Time Off Management No

Timesheet Management No

Attendance Tracking

Absence Management Yes

Calendar Management Yes

Employee Scheduling Yes

Employee Time Clock Yes

FMLA Tracking No

Overtime Tracking Yes

Reporting/Analytics Yes

Self Service Portal Yes

Time Tracking Yes

Timesheets Yes

Vacation / Leave Tracking Yes

Bakery

Accounting Management No

Customer Management No

Inventory Management No

Labor Cost Calculator Yes

Nutrition & Ingredient Labels No

Nutrition Analysis No

Production Management No

Recipe / Formula Costing No

Recipe / Formula Management No

Sales History No

Sales Management No

Brewery

Billing & Invoicing No

Cask Management No

Demand Planning Yes

Distribution Management No

Inventory Management No

Order Management No

Production Tracking No

Quality Control No

Recipe Management No

Catering

Banquet Management No

Billing & Invoicing No

Booking Management No

Calendar Management Yes

Contract Management No

Costing No

Customer Database No

Event Management Yes

Facility Management Yes

Inventory Management No

Kitchen / Menu Management No

Order Management No

Quote Management No

Recipe Management No

Waitstaff Management Yes

Employee Monitoring

Activity Monitoring No

Browsing History No

Email Monitoring No

Keystroke Recording No

Productivity Analysis No

Remote Control No

Screen Activity Recording No

Time & Attendance Yes

Time Tracking Yes

Employee Scheduling

Appointment Management No

Automated Scheduling Yes

Calendar Management Yes

Employee Database No

Group Scheduling Yes

Messaging Yes

Mobile Access Yes

Payroll Management Yes

Reporting/Analytics Yes

Resource Management Yes

Schedule Distribution Yes

Scheduling Yes

Shift Scheduling Yes

Shift Swapping Yes

Time Clock Yes

Time Tracking Yes

Vacation / Leave Tracking Yes

Food Service Management

Costing No

For Cafeterias Yes

For Healthcare Facilities Yes

Free / Reduced Meals No

Inventory Management No

Menu Planning No

Nutritional Analysis No

Online Payments / Funding No

Point of Sale (POS) No

Purchasing No

Recipe Management No

Schools Yes

Tray Tracking No

Massage Therapy

Appointment Management No

Billing & Invoicing No

Client Management No

Email Marketing No

Employee Management Yes

Gift Card Management No

Multi-Location Yes

Point of Sale (POS) No

Practice Management No

SOAP Notes No

Medical Scheduling

Appointment Management No

Billing & Invoicing No

Drag & Drop Yes

Facility Scheduling Yes

Multi-Location Yes

No-Show Tracking Yes

On Call Scheduling Yes

Patient Records No

Patient Scheduling No

Physician Management Yes

Recurring Appointments No

Self Service Portal Yes

Staff Scheduling Yes

Nonprofit

Accounting No

Committee Management Yes

Donor Management No

Dues Management No

Event Management Yes

Fundraising Management No

Member Database No

Membership Management No

Social Media Management No

Volunteer Management Yes

Restaurant Management

Billing & Invoicing Yes

Built-in Accounting Yes

Employee Management Yes

Food Costing No

Inventory Management No

Kitchen Management No

Menu Management No

Payroll Management No

Point of Sale (POS) No

Reporting/Analytics Yes

Reservations Management No

Sales Tracking No

Table Management No

Wait List Management No

Waitstaff Management Yes

Restaurant Scheduling

Scheduling

Alerts/Notifications Yes

Appointment Scheduling Yes

Automated Scheduling Yes

Calendar Management Yes

Class Scheduling Yes

Employee Scheduling Yes

Facility Scheduling Yes

Group Scheduling Yes

Interview Scheduling No

Meeting Room Booking No

Multi-Location Yes

Online Scheduling Yes

Payment Processing No

Real-time Scheduling Yes

Reservations No

Resource Scheduling Yes

Room Booking Management Yes

Spa

Appointment Management No

Client Management No

Employee Management Yes

Inventory Management No

Loyalty Program No

Membership Management No

Online Booking No

Payroll & Commission No

Point of Sale (POS) No

Time & Attendance

Time Clock

Biometric Recognition No

Hourly Employee Tracking Yes

Messaging Yes

Mobile Access Yes

Online Punch Card Yes

Payroll Management Yes

Punch card Yes

Reporting/Analytics Yes

Salaried Employee Tracking Yes

Sick Leave Tracking Yes

Vacation / Leave Tracking Yes

Workstation Tracking Yes

Time Tracking

Automatic Time Capture No

Billable & Non-Billable Hours No

Billing & Invoicing No

Employee Database No

Expense Tracking No

Mobile Time Tracking No

Multiple Billing Rates No

Offline Time Tracking No

Online Time Tracking No

Overtime Calculation No

Time per Project Reporting No

Timesheet Management No

Vacation / Leave Tracking No

Work Schedule Makers

Workforce Management

Budgeting & Forecasting Yes

Contractor Management Yes

Employee Lifecycle Management No

Labor Projection No

Performance Appraisal No

Recruiting Management No

Scheduling Yes

Skills Tracking No

Time & Attendance Yes

Variable Workforce Yes

Alternatives

EZnet Scheduler

Alternatives

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Compare Acuity Scheduling vs. When I Work

Average Ratings 6,335 Ratings

Average Ratings 43 Ratings

Description

Description

API Access

API Access

Screenshots View All

Screenshots View All

Integrations

Integrations

Pricing Details

Pricing Details

Deployment

Deployment

Customer Support

Customer Support

Types of Training

Types of Training

Vendor Details

Company Name

Founded

Country

Website

Vendor Details

Company Name

Founded

Country

Website

Product Features

Product Features

Alternatives

Alternatives

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